Budget Operations Specialist

About the Role

Under the direction of the Sr Manager, Administration - CPSO, the Budget Operations Specialist coordinates operational, budgetary, fiscal, and administrative aspects supporting various departments under the Chief Physical Security Officer (CPSO).

Responsibilities

• Develops, analyzes, and maintains departmental annual budgets across multiple cost centers; compiles and analyzes financial data and trends, prepares budget estimates with justification, provides relevant recommendations, and ensures timely submission of required documentation in alignment with department standards.
• Monitors expenditures by tracking capital projects, vendor invoices, reconciling purchase orders, and verifying payment accuracy using financial accounting systems; reviews and verifies invoices for accuracy against budget, purchase orders, and/or contracts and agreements.
• Prepares and analyzes monthly expenditure and staffing reports for departmental management.
• Conducts quantitative and qualitative assessments to identify trends, risks, and opportunities for improvement; assesses various cost-benefit scenarios; performs “what-if” analysis; recommends data-driven strategies to enhance reporting accuracy and operational efficiency.
• Provides administrative, planning, and technological support across CPSO departments by drafting, formatting, and revising internal documents, agreements, and correspondence; maintains and updates databases and dashboards and ensures timely data entry and retrieval for reporting and decision-making.
• Collaborates with the Senior Manager and departmental leadership to ensure continuity of operations during absences; contributes to strategic planning discussions, supports policy implementation, and assists in monitoring progress toward departmental goals.
• Performs other duties as assigned to support the efficient operation of the department.

Requirements

• Bachelor’s degree in business administration, accounting, finance, or a related field required.
• Minimum four (4) years’ experience managing multi-cost center budgets, tracking expenditures, reporting results and trends, or closely related work required.
• Related, relevant, and/or direct experience may be considered in lieu of minimum educational requirements.

Skills

• Ability to apply relevant math skills, including adding, subtracting, multiplying, and dividing numbers, as well as working with decimals and percentages.
• Experience evaluating, auditing, deducing, and/or assessing data to determine actual or probable consequences and referencing such evaluations to identify and select alternatives.
• Strong analytical and critical thinking skills, including the ability to identify needs and requirements, develop recommendations, and evaluate outcomes against goals and objectives.
• Ability to manage large data sets to identify patterns and trends.
• Ability to communicate effectively both orally and in writing; demonstrate ability to think creatively and strategically, articulate complex issues to a wide audience, and prepare written assessments as needed.
• Advanced knowledge of Microsoft Office products, specifically Word, Excel, and PowerPoint.
• Ability to maintain a strict level of confidentiality and act in a manner consistent with all legal and regulatory requirements and in compliance with relevant laws and regulations.

Physical Requirements / Working Conditions

• Primary work environment is in a climate-controlled office setting.
• Work requires travel to attend meetings, trade shows, and conferences.
• Incumbents may be required to work evening, weekend, and holiday shifts.
• Must be able to work in a fast-paced, high-demand environment.
• Strength sufficient to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects and/or move up to 40 pounds occasionally.
• Sedentary work: involves sitting most of the time.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Physical activities that apply to the essential functions of the position are balancing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, talking, hearing, and repetitive motions.
• Hearing sufficient to hear conversational levels in person, via videoconference, and over the telephone.
• Speech sufficient to make oneself heard and understood in person, in front of groups, in meetings, via videoconference, and over the telephone.
• Visual acuity that meets the requirements of the position: close visual acuity to perform activities such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; expansive reading; and visual inspection of employees, visitors, or facility.
• Mobility sufficient to safely move in an office environment, walk, stoop, bend and kneel, and enter/exit and operate a motor vehicle in the course of travel to promotional events, meetings, conferences, trade shows, and San Manuel properties.
• Endurance sufficient to sit, walk, and stand for extended periods, and maintain efficiency throughout the entire work shift and during extended work hours.
• The employee may be exposed to fumes or airborne particles including secondhand smoke. Reasonable accommodation will be made in compliance with all applicable law.

At the discretion of the San Manuel Tribal Gaming Commission, you may be required to obtain and maintain a gaming license. This role does not require a driver’s license or insurance.