Brokerage Services Coordinator

Responsibilities

• Work with deal team throughout transaction process, including pitching, packaging, marketing and closing stages.
• Initial support includes working with the Graphics & Analytics team to create pitchbook materials.
• Mid-process support following deal team’s winning of business consists of preparing marketing materials such as teaser blasts, offering memorandums, and internal/external one-pagers for distribution; this is completed in coordination with setting up data rooms and creating investor lists to be utilized throughout the process.
• Closing stage support involves producing deal matrices and memorandums for clients and coordinating diligence requests as a liaison between Purchaser and Seller.
• Post-close support includes submitting Traded posts, creating closing summaries and closing announcements.
• Assist with best practices in order to effectuate and maximize revenue generation goals.
• Tracking the team’s deal pipeline for weekly meetings.
• Tracking and organizing deal related processes such as tours, investor feedback, and offers received.
• Monitor, update, and make improvements to the team’s CRM platform, including database upkeep of contact information and ensuring meeting and call notes are logged.
• Update deal listings on third-party websites including CoStar/LoopNet and Newmark’s internal website.
• Support Senior Executives with administrative needs.
• Submit monthly expenses via Oracle, including organization and record keeping of invoices and tracking of both personal and deal related expenses.
• Calendar and email management, ensuring all meetings and client requests are met and coordinated in a timely manner.
• Meeting coordination including working with multiple teams, scheduling conference rooms, building security registration, dining reservations, and any other external events.

Qualifications

• High School diploma or General Education Degree (GED) required, & 2 years' work-related experience.
• Associate degree or bachelor’s degree in marketing and graphic design a preferred.
• Minimum 2 years related work experience to include Real Estate Brokerage or Sales and Marketing.

Skills

• Advanced Microsoft Office Suite, PowerPoint, Excel and Internet research skills.
• Demonstrates administrative support skills including appointment scheduling, and ability to compose/proof and edit correspondence and reports.
• Organizational, communication (written, oral, telephone), customer service and strong attention to detail are essential.
• Problem solving, decision-making, and analytical skills required.
• Ability to prioritize, manage multiple tasks, and meet stringent deadlines.
• Real Estate License a plus.
• May perform other duties as assigned.

Benefits

• Competitive benefits package including health, vision, and dental insurance.
• Paid time off.
• 401(k)-retirement plan with employer matching.
• Discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).

Pay

• Expected base salary ranges from $90,000 to $115,000 annually.
• Actual base salary determined individually based on relevant skills, experience, education, and applicable licenses or certifications.