Brokerage Services Coordinator

Core Responsibilities

• Support Capital Markets groups based in San Francisco, CA, including investment sales, debt, and retail sales teams
• Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are met
• Manage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property tours
• Cook domestic and occasional international travel logistics for three executives
• Track revenue and expenses related to deal flow and marketing budgets
• Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems
• Submit vendor invoices through Coupa and track cost-recovery issues with Newmark Corporate
• Aid in organizing and scheduling investor property tours
• Maintain and update various internal databases
• Manage select personal information and administrative tasks for senior executives
• Create and manage listing websites, marketing campaigns, and sold announcements
• Write and manage press releases for closed deals, working closely with Corporate Communications to distribute
• Stay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edge
• Coordinate with third-party vendors for photography, video/aerial footage, and virtual tours for listings
• Follow Newmark branding guidelines to ensure consistency across all marketing materials
• Perform other administrative duties as needed

  Core Competencies

  • Excellent communication, organizational, and time-management skills
  • Superior grammatical and writing abilities
  • Knowledge of Adobe Creative Cloud Suite
  • Exceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)
  • Knowledge of Oracle and Coupa platforms preferred
  • Ability to prioritize, multitask, and meet tight deadlines
  • Experience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketing
  • Experience with RCM or other database/real estate management programs
  • Proficiency with both Mac and PC platforms
  • Knowledge of Ceros preferred

    Salary Range

    The expected base salary for this position ranges from $75,000 to $90,000 annually. The actual base salary will be determined on an individualized basis taking into account a wide range of factors including, but not limited to, relevant skills, experience, education, and, where applicable, licenses or certifications held. In addition to base salary and a competitive benefits package (including health, vision, and dental insurance, paid time off and a 401(k) retirement plan with employer matching), this position may be eligible for additional types of compensation including discretionary bonuses and other short- and long-term incentives (e.g., deferred cash, equity, etc.).