Bookkeeper/State Accountant II

Performs routine journey-level bookkeeping/accounting work. Work involves processing cash receipts for daily deposits into the State of Texas Treasury Department, processing agency invoices, receiving reports, encumbrances, payment vouchers, and other documents in preparation of payment for agency goods and services. Coordinates with internal purchasing staff, divisional purchasing liaisons, and external vendors to resolve disputed invoices. May also include working with Federal Funds requests and distribution. This position works under moderate supervision with limited latitude for the use of initiative and independent judgment.

Responsibilities

• Processes invoices for payment.
• Collects, processes, and records revenue for deposit.
• Process mail and other incoming documents daily.
• Researches and resolves invoice discrepancies.
• Reconcile cash box and bill exchanger monthly.
• Create and enter expenditure transfer documents.
• Perform encumbrance research and maintain encumbrance data.
• Create and maintain vendor information.
• May serve as records management liaison for the department.
• Attend work regularly in accordance with agency leave and attendance policies.
• Comply with all applicable agency policies and procedures including safety and standards of conduct.
• Perform other duties as assigned.
• Serves as backup to other department Accountants.

Requirements

• 15 hours college coursework in Accounting, Finance, or related field. OR Graduation from high school/GED with one year accounting work experience.
• One year bookkeeping/accounting work experience reconciling receipts, invoices, and processing payments.
• One year bookkeeping/accounting work experience using a personal computer and related office equipment.
• One year bookkeeping/accounting work experience using spreadsheets on a personal computer.

Preferred Qualifications

• Bachelor's degree in accounting, finance, or related field.
• Experience with financial documents, including paying invoices, purchase orders, receipts, bank and credit card statements, and related documents.
• Experience reconciling and compiling deposits.
• State of Texas Uniform Statewide Accounting System (USAS) experience.
• Experience using Microsoft Office Suite software: Word, Excel, Teams, Outlook, and PowerPoint.
• State of Texas Centralized Accounting and Payroll/Personnel System (CAPPS) Financial experience.
• State of Texas Texas Identification Number System (TINS) experience.
• Experience using accounting-based software and/or systems.
• Experience with records retention.
• State accounting experience processing Federal Funds.
• State accounting experience with grant programs.

Skills

• Knowledge of State financial laws and processes.
• Knowledge of generally accepted accounting principles.
• Ability to work accurately with numerical data.
• Ability to follow written and oral instructions.
• Ability to communicate effectively orally and in writing.
• Ability to work under pressure and meet deadlines.
• Ability to plan and manage own work.
• Ability to maintain confidentiality and security of information.
• Ability to maintain effective working relationships and have a customer-service orientation.

Environmental/Physical Conditions

• Normal office work environment. May have exposure to dust and environmental allergens consistent with normal business activities and human contact.
• Mostly sedentary in nature but may involve moving; standing; remaining stationary for long periods of time; reaching up to retrieve files.
• Work involves extensive computer usage and will have repetitive motions while operating.
• Normal cognitive abilities including the ability to learn, recall, and apply certain practices and policies.

Other Requirements

• College transcript required if claiming college credit (at time of application).
• In-basket exercise will be given at the time of interview to determine mathematical, logistical, and proofreading ability.
• Criminal history check (if offered position).

Has no supervisory responsibility. Reports to the Accounting and Grants Manager.