Bookkeeper - St. James - Arlington Heights - Vic. I

Responsibilities

• Handles all bookkeeping functions of Parish and School including but not limited to: Reconciles bank accounts.
• Processes/post accounts payable and receivable transactions and ensure that all invoices and staff reimbursements are paid accurately and in a timely manner.
• Prepares and posts bank deposits and electronic deposits from e-giving and tuition platforms to QuickBooks.
• Assists with weekly collection counts.
• Posts wire transfers, ACH and credit card transactions.
• Gathers Procurement Card Expense reports and receipts submitted by each cardholder monthly, and posts to QuickBooks.
• Affords bi-weekly UKG Timecard approvals, in preparation of payroll sign-off process.
• Acts as backup Payroll Administrator (as needed).
• Posts payroll journal entries.
• Prepare monthly financial reports (as requested).
• Oversee budget to actual and timely alerts on expense budget overruns.
• Affords monthly, quarterly and annual journal entries.
• Ensure proper internal controls are in place and followed.
• Affords assistance with preparing materials for Finance Council meetings.
• Sends payroll registers to Pastor and/or Operations Director/Business Manager for review and approval prior to payroll submission.
• Affords assistance with payment of salaries, benefits and other payroll functions, including benefit deductions and garnishments.
• Using payroll system will oversee the tracking of paid and unpaid leave as required by Archdiocesan policies and procedures.
• Affords assistance with management of e-giving sites.
• Maintain files in an organized and timely fashion.
• Purges files as indicated by Archives and Record’s guidelines.

Requirements

• Minimum of Associate degree in Business or related discipline, e.g. Accounting, Finance, preferred, or at least five years of experience in Parish or business, or the equivalent combination, of related work experience.
• Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values.
• Strong demonstrated knowledge in QuickBooks, Microsoft Office and payroll services.
• Excellent organizational and time management competencies.
• Strong verbal and written communications, organizational, and interpersonal skills.
• Able to work in team environment and has a “Service Mindset” when working with others.
• Able to identify issues and propose recommendations/solutions.
• Can be entrusted with highly confidential information.
• Strong drive to achieve results.

Benefits

The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.

This position has an annualized salary range of $65,000.00 - $70,000.00 An employee’s pay within the salary range will be based on many factors including but not limited to: relevant education, qualifications, experience, skills, geographic location, and organizational needs.