Bookkeeper

Responsibilities

• Handles the accounting for all assigned Corps, supported by additional training from the Corps Accounting Manager for select accounting duties.
• Reviews for assigned Corps all expense data entered by data clerks before it is posted. Submits corrections to the clerks and ensures revisions are made.
• Reviews for assigned Corps all income and enters into accounting system.
• Prepare the cash requirements report and process checks for payment of liabilities, as directed by the Corps Officers.
• Reviews payroll entries and ensures information is properly recorded in the Corps Accounts assigned.
• Provides direction to the data clerk, as needed.
• Reconciles bank statements for all assigned accounts monthly and presents the same to the Corps Officer for review and signature.
• Ensures that all outstanding items are resolved on a timely basis.
• Responsible for review all balance sheet accounts monthly and follow-up related to same to keep them current and clear.
• Processes monthly/quarterly/annual financial reports and maintains permanent records in an orderly fashion as well as transmits required data.
• Prepares subsidiary records required for third party billings to be reviewed by supervisor.
• Reviews the accounting records for accuracy and provides analyses monthly.
• Takes lead role in budget preparation for assigned Corps with the support of the Corps Officer.
• Prepares monthly billings for contracts.
• Aids in other accounting related duties as requested.
• Takes lead role in ensuring timely and thoroughly reviewed year end closings for assigned Corps.
• Maintain working knowledge of the Accounting System and all upgrades.
• Ensures tithing and donor related income are properly recorded and tracked.
• Prepares Year End statements on tithing.
• Processes necessary journal entries to maintain the accounts in good order to be reviewed by supervisor.
• Review Support Service for accuracy and entry into accounting system.
• Ensures that payments to DHQ are timely.
• Aid in audit preparation, be available for questions and research requested by the auditor (s).
• Responsible for learning and understanding The Salvation Army policies, procedures, and protocols.
• Prepare reports/budgets required for outside and internal funding opportunities assisted by the Corps Accounting Manager, as needed.
• Ensure that gifts in kind are recorded on a monthly basis.
• Notify Supervisor of any accounting delays, anomalies, or concerns as they occur or become evident.
• Serve as back-up for Corps Accounting Staff, in their absence.
• Attend meetings as requested.
• Perform other duties as assigned to support the Corps and co-workers.

Qualifications

• Education Requirements: Associate’s degree in Accounting preferred
• Work Experience: Bookkeeper with 1–5 years of hands-on experience supporting financial operations, including data entry, reconciliations, and report preparation
• Early career bookkeeper with practical experience in maintaining accurate financial records and supporting accounting functions
• Other Qualifications: Proficient in computer applications, with advanced expertise in Microsoft Excel and strong working knowledge of Microsoft Office Suite
• Able to work independently with minimal supervision while maintaining accuracy and meeting deadlines
• Demonstrates strong attention to detail and organizational financial information with a high level of discretion and integrity
• Effective time management and problem-solving skills, with the ability to prioritize multiple tasks effectively