Bookkeeper

Essential Duties

• Aids in the accounts receivable function by receiving and verifying daily receipts and preparing daily bank deposits.
• Aids in the accounts payable function by issuing and processing purchase orders and invoices for payment.
• Reconciles monthly bank statements.
• Researches and resolves discrepancies regarding invoice amounts, communicating with vendors and others as necessary.
• Prepares cash boxes for academic and athletic events and reconciles boxes for correctness upon return.
• Maintains the instructional allotment and assists in issuing and collecting teacher receipt books.
• Maintains the purchase order log for the annual audit and assists in inventory management.
• Provides guidance on compliance with accounting rules and assists in resolving student account issues.
• Distributes incoming mail and performs receptionist duties as required.

Knowledge, Skills And Abilities

• Knowledge of accounting and bookkeeping principles.
• Ability to multitask and manage time effectively.
• Basic math skills (addition, subtraction, multiplication, division).
• Proficiency in using personal computers and software applications (e.g., School Accounting Program, Word, Excel, Google Docs, Google Sheets).
• Accuracy in processing paperwork according to standardized procedures.
• Confidentiality of student, employee, and other information.
• Establishing and maintaining cooperative working relationships.
• Solving job-related issues.

Equipment

• Standard office equipment (personal computer, copy machine, fax machine, telephone).
• Calculating devices.

Travel Requirements

• Limited travel to and from meetings may be required.

Physical and Mental Demands, Work Hazards

• Works in standard office and school building environments.

Qualification Profile

• High school diploma required.
• College level course work in business, word processing, and office procedures preferred.
• Associates or Bachelor's degree preferred.
• Successful experience with office management in related areas preferred.

Federal Labor Standards Act (FLSA) Status

Non-exempt