BLANK AST 2

About the position

This position is for the Admin Asst 2 in Dr. Rachel Loewy’s clinical research lab, within the Department of Psychiatry and Behavioral Sciences at the University of California, San Francisco. The Loewy lab focuses primarily on early psychosis research and services. The lab is currently partnering with other universities, as well as state and local stakeholders, to provide training and technical assistance (TTA) as well as outcomes data collection support to early psychosis (EP) programs across California through the EPI-CAL Center for Excellence (COE). The incumbent will assist on the EPI-CAL project or related work.

This position provides administrative and clerical support across multiple subprojects within EPI-CAL that support programs for early psychosis and counties with the development, implementation, and operation of Coordinated Specialty Care (CSC) programs, ensuring that the programs receive the specialized training required to provide high-quality, evidence-based services. The incumbent will work across universities, interact with California state and local leadership, and similar county representatives. They will become embedded within the early psychosis intervention network within California, by understanding terminology, how decisions impact project timelines, providers and clinicians, and service users. The role may broaden to other projects under Dr. Loewy.

Responsibilities

• Independently perform a range of administrative duties including scheduling meetings, sending communications, tracking training progress and milestones, consultations, and meeting attendance
• Organize calendars, create meeting agendas, and take meeting minutes
• Collaborate with county partners and stakeholders
• Facilitate organized communication and assist project teams to meet program goals
• Track activities on various projects and balance competing priorities
• Travel to other California counties for clinic site visits as needed

Department overview

The UCSF Department of Psychiatry is among the nation's foremost resources in the field of child, adolescent, and adult mental health. Psychiatry faculty members are recognized for their leadership roles in state-of-the-art, comprehensive and compassionate patient care, pioneering research, excellence in training the next generation of leaders, advancing public policy to advance mental health, and commitment to diversity.

Qualifications

Required

• High school degree or higher
• 3+ years of experience in an administrative support role
• 1+ years of experience working in a fast-paced environment supporting a large program with dynamic goals
• Proficiency using MS Office programs and Windows systems
• Ability to track activities on various projects and balance competing priorities
• Excellent written communication and organizational skills
• Ability to establish cooperative working relationships with team members at UCSF, cooperating institutions, county representatives, or stakeholders

Preferred

• BA degree in a related field
• Bilingual in Spanish and English
• Familiarity with UCSF systems (MyExpense, BearBuy, etc.)