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The University of California, Irvine (UCI) seeks a Front Desk Coordinator to support the Dean’s Office suite, assist with event coordination, scheduling, and calendaring, and handle other administrative tasks and projects.

About the role

This is a fully on-site 100% FTE limited employee appointment, not to exceed 1000 hours. The successful candidate must be self-motivated, able to work with general supervision, and have a high standard of efficiency with the ability to multitask, manage time, and possess excellent written and oral communication skills.

What it takes to be successful

• Thorough knowledge of administrative procedures and processes including word processing, spreadsheet and database applications.
• Good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management skills.
• Skill in managing and using discretion with sensitive and confidential information.
• Interpersonal and work leadership skills to provide guidance to other non-exempt personnel.
• Ability to communicate effectively orally and in writing to a broad cross section of the population including students, professional staff and faculty.
• Proficient in ability to use discretion and maintain all confidentiality.
• Demonstrates ability to use sound judgment in responding to issues and concerns.
• Demonstrates ability to analyze, research and synthesize data with strong attention to detail.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy. We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.