Blackstone N1 (BXN1) - Administrative Assistant

Job Description

The Administrative Assistant role entails providing support to a team of senior level professionals within the Blackstone N1 team. The responsibilities include:

• Managing complex calendars, scheduling and prioritizing internal and external meetings while coordinating seamlessly with other assistants.
• Serving as the primary point of contact and gatekeeper, handling calls and correspondence with professionalism and discretion.
• Cooking conference room bookings and meeting logistics; welcoming and registering visitors in the guest management system to ensure a smooth on-site experience.
• Cooking logistics for conferences and large meetings, managing schedules, and materials.
• Arranging comprehensive domestic and international travel, including flights, visas/passports, ground transportation, hotels, and detailed itineraries.
• Oversight corporate expense management, tracking receipts, preparing reports, and ensuring timely and accurate reimbursements.
• Leveraging technology tools, including platforms such as Blackstone approved AI platforms, to support day-to-day tasks, research, and meeting preparation.
• Assisting in organizing and supporting firm culture and team engagement initiatives.
• Supporting special projects and ad hoc initiatives, including planning and executing small events.
• Providing back-up administrative coverage for other senior professionals and team members as needed.

Qualifications

• 5+ years of administrative assistant experience supporting a team of two or more professionals in a fast-paced environment
• Advanced proficiency in Microsoft Office, including PowerPoint, Excel, and Outlook
• Experience using Dealcloud, Salesforce or similar CRM systems
• A growth mindset and excited to learn new technology platforms and skills
• Exceptional organizational skills with strong attention to detail
• Strong multitasking and prioritization skills, with proven success managing competing responsibilities and deadlines
• Experience coordinating complex travel arrangements; familiarity with Concur is preferred
• Proven effectiveness in fast-paced environments
• A high level of professionalism, discretion, and commitment to confidentiality
• Excellent written and verbal communication skills
• A self-starter with strong follow-through and accountability

Pay

Expected annual base salary range: $70,000 - $130,000

Actual base salary within that range will be determined by several components including but not limited to the individual's experience, skills, qualifications and job location.

Benefits

• Comprehensive health benefits, including but not limited to medical, dental, vision, and FSA benefits
• Paid time off
• Life insurance
• 401(k) plan
• Discretionary bonuses