Billing Specialist (Dallas/Houston)

Responsibilities

• Assists attorneys with the preparation of bills for clients, ensuring timely processing in accordance with client agreements.
• Answers billing questions and researches billing-related issues.
• Prepares and distributes billing proformas, invoices, and billing-related reports.
• Acts as the billing advisor to attorneys and legal secretaries, ensuring all transactions are recorded according to accounting standards.
• Collaborates with other accounting departments to minimize financial exposure to the Firm.
• Generates and edits proformas, creates timecard summaries, updates matter and Timekeeper rates, and runs client reports upon request.
• Ensures timeliness, accuracy, and acceptance of invoices on a monthly basis.
• Follows up with Billing partners and others to resolve client billing issues and ensure invoices are approved and billed.
• Understands and implements client Outside Counsel Guidelines and fee terms.
• Processes electronic invoices accurately and efficiently, resolving any rejections or reductions promptly.

Qualifications

• Demonstrates professional and developed communication skills.
• Able to communicate professionally and courteously with partners, attorneys, legal secretaries, accounting staff, vendors, and clients of the Firm while maintaining confidentiality.
• Highly detail-oriented with the ability to handle multiple tasks in a fast-paced environment.

Skills

• Strong organizational skills.
• Excellent math aptitude.
• Strong attention to detail.
• Good judgment.
• Strong interpersonal communication skills.
• Strong analytical and problem-solving skills.
• Able to work harmoniously and effectively with others.
• Able to preserve confidentiality and exercise discretion.
• Able to work under pressure.
• Able to manage multiple projects with competing deadlines and priorities.