Billing Specialist

Job Summary

Vedder's Chicago office is seeking a Billing Specialist to support a portfolio of shareholders through their monthly billing cycles. The ideal candidate will review and bill attorney hours and disbursements, update rates and split billing credit allocation, and manage billing cycles efficiently.

Responsibilities

• Review and bill attorney hours and disbursements to clients
• Edit proformas in response to attorney and secretary requests
• Apply retainer/unallocated funds as directed by attorney; enter BOA charges and apply BOA
• Execute complex bills in a timely manner
• Update Rates and Split billing credit allocation into the 3E System
• Understand and update Multipayor, and Electronic Billing
• Interact and communicate effectively with attorneys, secretaries, and clients
• Ensure billing cycles are handled efficiently and accurately
• Research, analyze, and respond to inquiries regarding billing, split billing credit allocation, and rate issues
• Create billing reports and spreadsheets for analyses as required
• Organize and maintain billing files
• Assist in preparing documentation for exhibits in court
• Perform special projects as assigned

Qualifications

• Bachelor’s degree preferred
• Minimum 3 years billing experience in a law firm environment required
• Proficiency in billing software (e.g., Elite, 3E) and Microsoft Office
• Ability to work under pressure to meet strict deadlines
• Good analytical and problem-solving skills, and understanding of accounting best practices
• Knowledge of E-Billing Hub and different E-Billing Platforms
• Computer Skills: Proficient with MS Word and Excel

Skills

• Ability to prioritize and multi-task in a fast-paced environment
• Strong attention to detail
• Ability to meet deadlines and use time efficiently
• Good common sense and sound judgment
• Ability to work independently, some overtime during firm Fiscal and Calendar year-end
• Effective verbal and written communication skills
• Excellent organizational skills
• Ability to be an effective team member and display initiative
• Working knowledge of AR processes
• Opportunity to participate in special projects
• Identify opportunities for improvement and proactively work with Shareholders and management to implement improved processes
• Maintain awareness of new processes and workflows to ensure effectiveness

Compensation

The compensation range for this position is $70,000/yr. to $82,000/yr. Vedder offers a comprehensive Total Rewards Package including:

• Competitive Salary
• Discretionary annual bonus program
• Retirement Planning: Profit sharing and 401(k) matching
• Health and Wellness: Comprehensive health, dental, and vision plans, optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, wellness programs
• Paid Time Off: Vacation days, paid holidays, sick time and personal days
• Professional Development: Continuous learning and career growth through firm provided training programs
• Employee Recognition: Anniversary and Vedder Praise Programs
• Work-Life Balance: Hybrid work model and family-friendly policies
• Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more