Billing Specialist

About the role

The Billing Specialist plays a crucial role in managing client invoices and supporting attorneys and legal staff with billing-related tasks. The position requires strong communication skills, proficiency in Microsoft Office, and the ability to handle multiple tasks efficiently.

Responsibilities

• Edit prebills to facilitate time and disbursement transfers, time splits, on account transfers, time adjustments, and disbursement adjustments.
• Print, sort, and distribute prebills to billing attorneys for review.
• Print drafts and/or finalized computerized invoices and forward them to attorneys for further edits.
• Maintain client billing addresses, ensuring accuracy and timeliness of updates.
• Enter necessary exemptions for billing by the billing cutoff date and monitor their status through month-end.
• Manage and approve write-offs and monthly exemptions for billing.
• Input and update alternate rates in the computer system accurately and efficiently.
• Provide attorneys and legal support staff with requested billing statistics using Excel spreadsheets.
• Efficiently communicate with attorneys to meet billing deadlines and resolve issues.
• Participate in monthly check-in meetings with the billing manager to update on Work in Progress and troubleshoot as necessary.
• Respond promptly to internal and external client inquiries and seek feedback and follow-up as needed.

Requirements

• Bachelor's degree or equivalent experience in a relevant field.
• Minimum of three (3) years of law firm billing experience.
• Previous experience with Aderant/CMS systems is preferred.

Qualifications

• Outstanding customer service and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficiency in Microsoft Word and Excel.
• Strong organizational and time management skills.
• Ability to handle multiple tasks simultaneously and meet strict deadlines.

Skills

• Clear communication skills, both written and verbal.
• Customer service and teamwork abilities.
• Microsoft Word and Excel proficiency.
• Ability to work under pressure and manage multiple priorities.
• Effective problem-solving and decision-making skills.

Benefits

The firm complies with all applicable workplace mandates regarding Covid-19. Benefits are competitive and depend on several factors including position, location, market, education, training, and experience.

Pay

Hiring salary range: $50,000.00 - $85,000.00

Schedule

The firm offers a hybrid work schedule, combining remote and in-office work options.