Billing Specialist

Responsibilities

• Follow up on overdue accounts through phone calls, emails, and written correspondence.
• Aid in implementing effective collections strategies to minimize past-due accounts and bad debt.
• Verify that charges from vendors align with agreed-upon amounts and terms.
• Ensure customers are accurately invoiced for services provided, adhering to specific payment terms.
• Actively work with vendor relations to resolve any rate discrepancies, ensuring all payments are accurate and timely.
• Assist in processing payments to vendors and managing receivables from customers, including following up on outstanding invoices.
• Maintain accurate and organized financial records for both accounts payable and receivable.
• Identify opportunities to improve invoicing workflows and reduce past-due accounts.
• Work closely with the finance team and other departments to streamline billing and payment operations.

Qualifications

• A high school diploma required; a degree in Accounting, Finance, or related field is a plus.
• Strong numerical proficiency and attention to detail.
• 2+ years of experience in either accounts receivable or accounts payable or both.
• Excellent organizational and time management skills.
• Ability to learn quickly and adapt to new systems and processes.
• Strong communication skills, both written and verbal.
• Must be comfortable getting on the phone to resolve issues in a timely manner.
• Proficiency in Google or Microsoft Office applications, especially Google Sheets / Excel.
• Experience with accounting software is a plus.
• A positive, team-oriented attitude, with the willingness to grow and take on increasing responsibilities over time.