Billing Specialist
Bodewell Group · San Diego, CA · 1 wk ago
Accounting$25–$30/hrFull-time
About the role
Bodewell Group is seeking a full-time Billing Specialist to manage client billing and invoicing within our agency environment.
Responsibilities
- Review client contracts and statements of work to understand billing terms, invoicing requirements, payment schedules, and other applicable conditions to ensure invoices are prepared in accordance with contractual obligations.
- Prepare accurate client invoices based on approved project budgets, hourly rates, and contractual requirements.
- Review and verify billing data, ensuring accuracy and consistency prior to invoice submission.
- Periodically audit time entries, billing rates, and billable expenses to support an accurate billing process.
- Partner with project managers to ensure invoices align with work completed and client agreements.
- Reconcile client accounts and resolve discrepancies in collaboration with internal teams.
- Receive, record, and post client payments within the accounting system.
- Maintain accurate records of billing transactions and related client communications.
- Generate reports on invoice status, accounts receivable aging, and project billing metrics.
- Reconcile the accounts receivable subledger to the general ledger and investigate variances as needed.
- Identify opportunities to improve billing accuracy, efficiency, and process compliance.
- Support month-end and year-end close activities and related financial reporting.
Requirements
- Bachelor’s degree in Accounting, Finance, or a related field
- 3+ years of experience in agency billing, accounts receivable, or finance
- Strong understanding of agency billing practices, project rates, and client contracts
- Experience with BigTime is a plus
- Advanced Microsoft Excel skills and analytical ability
- Excellent communication and collaboration skills to work with project managers and internal teams
- Highly organized with strong attention to detail