Billing Specialist

Essential Responsibilities

• Prepare, process, and submit accurate invoices and billing statements on a timely basis.
• Manage billing for grants, contracts, government programs, insurance providers, clients, and other funding sources.
• Review billing documentation for accuracy, completeness, and compliance with contract requirements.
• Monitor accounts receivable and follow up on outstanding balances and unpaid invoices.
• Post payments, adjustments, credits, and other transactions accurately to the accounting system.
• Reconcile billing records, payment activity, and accounts receivable balances.
• Research and resolve billing discrepancies, rejected claims, payment issues, and account inquiries.
• Communicate professionally with clients, vendors, funding agencies, government representatives, and internal departments.
• Maintain organized and accurate billing documentation and supporting records.
• Aid with month-end and year-end closing activities related to billing and accounts receivable.
• Prepare billing, collections, and accounts receivable reports for management.
• Support audits by providing billing records, payment documentation, and other financial information.
• Ensure compliance with nonprofit policies, grant requirements, contracts, and applicable billing regulations.
• Maintain confidentiality of financial, client, and organizational information.
• Perform other accounting and administrative duties as assigned.

Qualifications

• A high school diploma or equivalent required; an associate degree in accounting, finance, or a related field preferred.
• At least 2 years of billing, accounts receivable, accounting, or financial administration experience.
• Experience in nonprofit, healthcare, human services, government contracting, or grant billing is preferred.
• Strong knowledge of Microsoft Excel and accounting or billing software.
• Excellent attention to detail and organizational skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively in a mission-driven environment.
• Commitment to maintaining confidentiality and handling sensitive information appropriately.

Preferred Skills

• Experience with nonprofit accounting and restricted funding.
• Knowledge of grant, contract, or government program billing.
• Experience with electronic billing systems and payment portals.
• Familiarity with accounting systems such as QuickBooks, Sage, NetSuite, or similar platforms.
• Experience with accounts receivable reconciliations and collections.