Billing Specialist

We are currently seeking a full-time Billing Specialist with a hybrid work arrangement to join our Finance team. This role is available at any of our locations within our footprint.

About S&ME

At S&ME, we have a history of delivering innovative geotechnical, civil, environmental, and construction material testing for over 50 years. Over the decades, we have grown into a trusted partner for clients across various industries, including transportation, energy, water, waste management, education, government, commercial, industrial, and more. Our commitment to technical excellence and integrity has established us as a leader in our field.

Why Work at S&ME?

• Employee Ownership: As a 100% employee-owned company, our ESOP gives you a personal stake in our success and the opportunity to build long-term wealth while helping shape our future.
• Career Growth: We invest in your success with mentorship, training, and leadership opportunities.
• Exciting Projects: Big or small, simple or complex, we do it all. Our projects are as diverse as they are exciting, so every day brings something new.
• Supportive Culture: Collaboration, respect, and positivity fuel our team environment.
• Flexibility: Work-life balance matters to us, helping you thrive inside and outside the office.
• Community Impact: Your work will directly improve the communities where we live, work, and play.

Responsibilities

• Set Up Project Information: Read and interpret contract provisions to set up accurate project information in the accounting database, ensuring compliance with contract terms and company policies. Verify and edit project rate schedules and demographic data provided by project managers.
• Generate and Finalize Invoices: Initiate the billing cycle by generating and distributing prebill reports, facilitating edits per project manager, and finalizing invoices with all required attachments and documentation within established deadlines.
• Post and Submit Invoices: Post and submit invoices to clients by contract terms, ensuring timely and accurate billing.
• Manage Budget Changes: Make necessary budget changes to the accounting platform per project manager's guidance and complete all tasks in accordance with the monthly accounting closing schedule.
• Assist with Collections and Reviews: Assist in collection efforts of past-due accounts, perform monthly reviews and invoicing of all assigned projects, and initiate project completion activities, including reviewing backlog and WIP, verifying accuracy of invoicing and collections detail, and closing the project in the accounting platform.

Requirements

• High School diploma or GED (Associate's degree in Accounting or Finance is a plus).
• Minimum of 3 years' experience in project billing.
• Experience in KPI reporting and dashboards.
• Understanding of Work in Progress (WIP) and KPI reporting (a plus).
• Experience in the engineering industry (a plus).

Benefits

• Medical, Dental & Vision Plans with HSA and FSA options.
• 100% Employee Stock Ownership Plan (ESOP) with a 5% company contribution.
• 401(k) Retirement Plan.
• Paid Holidays and Paid Time Off (PTO) with rollover options.
• Paid Maternity/Parental Leave.
• Employee Recognition Program.
• Credential Incentive Program.
• Tuition Reimbursement.
• Company Vehicle with Fuel Card for Project-Based Work.
• $2,000 Referral Bonuses.