Billing Specialist

Job Responsibilities

• Lead monthly project billing and invoicing in alignment with contract terms and project schedules
• Partner with Project Managers to review billing, track project progress, and support financial decision-making
• Generate and review project financial reports, ensuring accuracy and clarity of data
• Set up new projects, including contract review and budget coordination
• Manage project financial updates, including adjustments, transfers, and billing revisions
• Review and validate timesheets for billing accuracy and make necessary labor adjustments
• Cook up draft invoice review and follow-up with project teams
• Respond to internal and external inquiries related to project billing and financial records
• Maintain organized and accurate financial documentation across all project phases
• Contribute to ongoing process improvements to support efficiency and consistency

Experience

• Bachelor’s degree in Accounting, Finance, or related field
• 2+ years of relevant experience, preferably in architecture/engineering (A/E) or professional services
• Strong understanding of project-based accounting principles
• Highly organized with strong attention to detail and accuracy
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Proficiency in Microsoft Office, particularly Excel
• Proficiency in Deltek (preferred)
• Self-directed, dependable, and comfortable taking ownership of work

Environment

• This is an in-office role within a collaborative architecture studio
• Fast-paced, project-driven environment with multiple active deadlines
• PAPAGEORGE HAYMES PARTNERS offers a comprehensive benefits package including employer-paid health insurance, life insurance, and long-term disability coverage, dental and vision insurance, 401(k) with employer match, employer-funded Employee Stock Ownership Plan (ESOP), paid vacation and personal days, and a discretionary performance bonus.