Billing Specialist

About the Role

Join our dynamic Financial Operations Team as a Sr. Billing Specialist. This role is pivotal in supporting and enhancing our firm's billing function by ensuring the accurate and timely preparation of client invoices. You will collaborate closely with Attorneys, Practice Assistants (PAs), and clients to optimize revenue and enhance client satisfaction.

Responsibilities

• Accurately prepare and process client invoices within deadlines, including editing, transfers, write-offs, and adjustments to fee or cost entries.
• Ensure successful invoice transmission via email, e-billing systems, or US mail.
• Adhere to and follow deadline-driven accruals each month in a timely fashion and in accordance with the requirements of the attorney and client.
• Resolve rejected invoices within one month of rejection; manipulate Ledes files as needed and update status in BillBlast weekly.
• Serve as the primary billing resource for attorneys, PAs, and clients, addressing billing requests and special projects while fostering strong professional relationships.
• Respond promptly, courteously, and professionally to inquiries within shared and personal mailboxes.
• Prepare budgets for clients per billing schedule and regularly prepare fee and cost reports for requestors.
• Prepare ad-hoc reports as needed.
• Ensure adherence to established billing policies and procedures.
• Maintain up-to-date client-matter-specific billing procedures, attorney preferences, and prepare necessary spreadsheets for tracking supplemental billing, fee caps, volume discounts, expenses, etc.
• Actively contribute to a collaborative team environment, supporting colleagues and sharing knowledge to achieve departmental goals and enhance overall performance.

Requirements

• Undergraduate degree preferred.
• 2+ years’ experience in legal billing preferred.
• Legal billing or project costing billing experience preferred.
• Proficiency with MS Word and Excel (formulas, pivot tables, and filters).
• Working knowledge of Aderant and BillBlast ideal.
• Experience with PrebillViewer (PBV) preferred.
• Experience with electronic billing systems such as Legal Tracker, LegalX, Collaborati, and TyMetrix, etc. preferred.

Skills

• Excellent oral and written communication abilities with a professional demeanor.
• Capable of prioritizing tasks efficiently and adapting to a fast-paced environment.
• Highly motivated self-starter who excels with minimal supervision and takes a proactive approach in team settings.
• Exceptional organizational skills and attention to detail, managing multiple tasks and deadlines effectively.
• Takes initiative, exercises good judgment, and demonstrates excellent follow-up skills.
• Understanding of rates, fee offers, and various rate-related nuances in accordance with firm procedure and client guidelines.
• Ability to apply a logical thought process to unique and varied requests and determine the next step using best practice protocol within a legal billing environment.

Pay

The pay range for this remote position varies by location. Actual compensation is contingent on relevant experience, education, skills, and other job-related factors as permitted by law. This role is also eligible for performance-based bonuses.

• California: $58,874 to $89,575
• Colorado: $62,675 to $81,109
• Connecticut: $65,769 to $85,113
• Illinois: $65,769 to $85,113
• Jersey City, New Jersey: $69,217 to $89,575
• Nevada: $57,106 to $73,902
• Maryland: $58,874 to $76,190
• Massachusetts: $69,217 to $89,575
• Minnesota: $58,874 to $76,190
• New Jersey: $69,217 to $89,575
• New York City, New York: $69,217 to $89,575
• New York State: $69,217 to $89,575
• Ohio: $57,106 to $73,902
• Rhode Island: $57,106 to $73,902
• Washington, D.C.: $65,769 to $85,113
• Washington (State): $65,769 to $85,113

Benefits

• Paid Time Off
• Paid Sick Leave
• 401(k) matching program
• Profit Sharing
• Paid Holidays
• Paid Parental Leave
• Affordable Health and Life Insurance including Dental & Vision coverage
• Health Savings Account / Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses
• Tuition Reimbursement
• Employee Assistance Program

About the Firm

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.