Billing Specialist

About the role

Husch Blackwell LLP is seeking a Billing Specialist to join our dynamic team. This position is remote or in-office at one of our locations.

Responsibilities

• Aid in the initiation and implementation of the monthly client billing process, including reviewing and editing proformas, modifying time and cost entries, writing off and down, completing transfers, dividing, and combining timecards, ensuring rates are accurate, and applying available funds to billing.
• Verify the accuracy of billing, compile supporting backup documentation, acquire and maintain proper approval documentation, finalize and distribute invoices, and address billing disputes and discrepancies.
• Communicate with attorneys and clients to address billing questions, provide client accruals, status updates, and budgets upon request, and coordinate appeals for rejected invoices.
• Manage monthly reports surrounding billing workload and assist with customized reporting requirements for internal and external clients.
• Prioritize numerous tasks and complete them within designated time deadlines, maintain addresses, invoices templates, and e-billing information within the firm's billing system, and assist with rate management, trust accounting, unallocated funds, and billed on account funds.
• Maintain addresses, invoices templates, and e-billing information within the firm’s billing system, assist with customized reporting requirements for internal/external clients, and manage monthly reports surrounding billing workload.

Requirements

• Associate’s degree or equivalent work experience required; Bachelor’s degree preferred.
• 2+ years of prior experience with legal billing and client invoicing.
• Knowledge or prior use of Elite 3E.
• Experience with electronic billing processes and procedures.
• eBillingHub experience preferred.
• Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, CounselLink, etc.).
• Knowledge of Paperless Proforma preferred.
• Proficiency with Microsoft Office, specifically Excel and Word.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Demonstrated problem-solving skills and the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal.
• Flexibility to work overtime and weekends, if needed.

Benefits

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

• State of California: $56,000 - $114,000
• State of Colorado: $52,000 - $92,000
• State of Illinois: $51,000 - $98,000
• State of Massachusetts: $56,000 - $107,000
• State of Maryland: $54,000 - $82,000
• State of Minnesota: $56,000 - $93,000
• Jersey City, NJ: $61,000 - $110,000
• State of New York: $52,000 - $113,000
• State of Vermont: $55,000 - $106,000
• State of Washington: $54,000 - $103,000
• Washington, D.C.: $72,000 - $106,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.