Billing Specialist

About the role

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations. The Billing Specialist position is open for remote or in-office roles.

Responsibilities

• Aid in initiating and implementing all aspects of the monthly client billing process, including reviewing and editing proformas, modifying time and cost entries, writing off and down, completing transfers, dividing, and combining timecards, ensuring rates are accurate, and applying available funds to billing.
• Verify the accuracy of billing, compile supporting backup documentation, acquire and maintain proper approval documentation, finalize and distribute invoices, and submit invoices by mail, email, e-billing via eBillingHub, and other e-billing vendors as required.
• Set up matters for e-billing on vendor sites and within the firm's billing system, assist with customized reporting requirements for internal/external clients, and effectively prioritize numerous tasks and complete within designated time deadlines.
• Address and resolve billing disputes and discrepancies in a timely manner, coordinate appeals for rejected invoices, and collaborate with other departments as needed for accounts receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds.
• Provide client accruals, status updates, and budgets upon request, communicate with attorneys, clients, or staff to address billing questions, and maintain contact with attorneys, staff, and clients while observing confidentiality of client and firm matters.
• Answer questions regarding billing processes and procedures, and manage monthly reports surrounding billing workload.

Requirements

• Associate’s degree or combination of education and commensurate work experience required; Bachelor’s degree preferred.
• 2+ years prior experience with legal billing and client invoicing.
• Knowledge or prior use of Elite 3E.
• Knowledge of electronic billing processes and procedures.
• eBillingHub experience preferred.
• Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, CounselLink, etc.).
• Knowledge of Paperless Proforma preferred.
• Demonstrated proficiency with Microsoft Office, specifically Excel and Word.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Demonstrated problem-solving skills and the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal, and excellent interpersonal skills.
• Flexibility to work overtime and weekends, if needed.

Benefits

Full-time employees receive benefits including: medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.