Billing Specialist

About the role

Husch Blackwell LLP is seeking a Billing Specialist to join our dynamic team. This position is remote or in any of our locations and is responsible for coordinating the monthly billing cycle.

Responsibilities

• Assist with initiating and implementing the monthly client billing process.
• Review and edit monthly proformas as instructed by the Billing Attorney.
• Modify time and cost entries as directed.
• Write offs and write downs.
• Completing transfers, dividing, and combining timecards.
• Ensuring rates are accurate.
• Applying available funds to billing as instructed.
• Verify accuracy of billing.
• Compile supporting back-up documentation, per client billing guidelines as required.
• Acquire and maintain proper approval documentation.
• Finalize and distribute invoices in accordance with Firm and Client guidelines.
• Submit invoices by mail, email, e-billing via eBillingHub and other e-billing vendors as required.
• Set up matters for e-billing on vendor sites and within the firm’s billing system.
• Address and resolve billing disputes and discrepancies in a timely manner.
• Cook up appeals for rejected invoices.
• Internal/External Customer Service:
• Provide client accruals, status updates and budgets upon request.
• Communicate with attorneys, clients, or staff to address billing questions, as needed.
• Maintain contact with attorneys, staff, and clients and observes confidentiality of client and firm matters.
• Answer questions regarding billing processes and procedures.
• Collaborate with other departments as needed for Accounts Receivable, client and matter setup, rate management, trust accounting, unallocated funds, and billed on account funds.
• Maintain addresses, invoices templates, and e-billing information within the firm’s billing system.
• Aid in customized reporting requirements for internal/external clients.
• Effectively prioritize numerous tasks and complete within designated time deadlines.
• Manage monthly reports surrounding billing workload.
• Other related duties as assigned.

Requirements

• Associate’s degree or combination of education and commensurate work experience required; Bachelor’s degree preferred.
• 2+ years prior experience with legal billing and client invoicing.
• Knowledge or prior use of Elite 3E.
• Knowledge of electronic billing processes and procedures.
• eBillingHub experience preferred.
• Experience with third-party e-billing vendor sites (Legal Tracker, TyMetrix 360, CounselLink, etc.).
• Knowledge of Paperless Proforma preferred.
• Demonstrated proficiency with Microsoft Office, specifically Excel and Word.
• Strong organizational and time-management skills.
• Strong attention to detail and accuracy.
• Problem-solving skills and the ability to manage multiple priorities.
• Excellent communication skills, both written and verbal and excellent interpersonal skills.
• Flexibility to work overtime and weekends, if needed.

Pay

Compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows:

• State of California: $56,000 - $114,000
• State of Colorado: $52,000 - $92,000
• State of Illinois: $51,000 - $98,000
• State of Massachusetts: $56,000 - $107,000
• State of Maryland: $54,000 - $82,000
• State of Minnesota: $56,000 - $93,000
• Jersey City, NJ: $61,000 - $110,000
• State of New York: $52,000 - $113,000
• State of Vermont: $55,000 - $106,000
• State of Washington: $54,000 - $103,000
• Washington, D.C.: $72,000 - $106,000

Benefits

• Medical and dental coverage.
• Life insurance.
• Short-term and long-term disability insurance.
• Pre-tax flexible spending account for certain medical and dependent care expenses.
• An employee assistance program.
• Paid Time Off.
• Paid holidays.
• Participation in a retirement plan program after meeting eligibility requirements.
• and more.