Billing Specialist

About the role

Corgan is a welcoming and supportive environment that provides significant career advantages. You’ll find room to grow, freedom to explore — and the safety to fail.

Responsibilities

• Tackle accounting questions for Project Managers (PMs).
• Facilitate training for PMs in collaboration with billing team members to provide guidance on accounting questions and software as needed.
• Facilitate in-person and virtual meetings with PMs to assist with questions related to draft invoices, consultant approvals, project profitability, and accounting software.
• Support members of the billing team with reconciliations and project accounting questions.
• Review and interpret client and consultant contracts, ensuring accounting system alignment on project budgets, billing terms, rate structures, and contractual requirements.
• Update project folders with appropriate documents, utilizing required naming conventions.
• Effectively communicate with Project Managers, Business Facilitators, and Principals regarding contract documents, change orders, additional services and other contract modifications, and approvals related to billing.
• Assist project managers in questions relating to the financial health of projects including profit and cost analysis.
• Absorb any unbilled issues to ensure outstanding items are addressed and that all invoices are billed promptly and accurately.
• Oversee full-cycle billing for complex projects, ensuring invoices are timely, complete, and fully compliant with contract requirements.
• Manage portfolio of assigned projects from setup through to close-out.
• Absorb any unbilled issues to ensure outstanding items are addressed and that all invoices are billed promptly and accurately.
• Assist accounts payable coordinator in validating consultant invoices for accuracy.
• Answer questions regarding consultant budgets and contractual limitations.
• Generate, interpret and distribute reports and project analyses as requested by the Project Managers, Principals or Accounting Leadership.
• Analyze, research, and present information to the governance team related to annual financial audits as requested.
• Identify and communicate opportunities to improve the accuracy and timeliness of the billing cycle to the Billing Manager, Controller, and CFO.

Requirements

• Strong written and verbal communication skills, with the ability to explain financial concepts to non-financial staff.
• Excellent attention to detail with the ability to manage multiple deadlines.
• Strong proficiency with MS Office, including Outlook and Excel.
• High level of professionalism, problem-solving skills, and commitment to accurate financial management.

Qualifications

• Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.
• 5+ years of billing or related experience, in an AEC environment preferred.
• Deltek Vision and/or Vantagepoint experience is preferred.

Skills

• Strong written and verbal communication skills.
• Excellent attention to detail.
• Strong proficiency with MS Office.
• High level of professionalism.
• Problem-solving skills.
• Commitment to accurate financial management.
• Demonstrated expertise with complex billing structures, contractual compliance, and project financial analysis.

Benefits

• Room to grow.
• Freedom to explore.
• The safety to fail.

Pay

• Full-time on-site position.

Schedule

• Monday through Friday during standard business hours.