Billing Coordinator - Legal - NYC

Responsibilities

• Manage a portfolio of client billing matters and provide billing status updates to attorneys, management, and internal stakeholders
• Process client invoices, including reviewing, editing, and finalizing billing drafts for accuracy and compliance
• Monitor electronic billing activity and proactively track invoice submission status
• Research, analyze, and resolve billing discrepancies, invoice rejections, and short-paid invoices
• Revise and resubmit invoices as needed to ensure successful payment processing
• Communicate complex billing arrangements and account information to attorneys and leadership
• Review finalized invoices to ensure accuracy, quality, and compliance with client requirements
• Ensure monthly billing deadlines are met consistently
• Support attorneys with budgeting requests, special billing projects, and customized client reporting
• Collaborate with colleagues across departments to improve billing processes and service delivery
• Maintain strict confidentiality of client, financial, and firm information

Requirements

• Candidates MUST be located in the NYC area
• 2-5 years of experience in legal billing at a law firm, or a related professional services environment
• Bachelor's degree preferred; equivalent relevant experience will be considered
• Experience managing client billing processes and resolving billing-related issues
• Strong proficiency in Microsoft Office Suite, particularly Excel
• Experience working with billing, accounting, or financial management systems
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities with the capacity to manage multiple priorities
• Analytical mindset with strong problem-solving skills and attention to detail
• Ability to explain complex billing information clearly and professionally
• Demonstrated commitment to accuracy, confidentiality, and professional integrity
• Ability to thrive in a fast-paced, deadline-driven environment

Qualifications

• Strong proficiency in Microsoft Office Suite, particularly Excel
• Experience working with billing, accounting, or financial management systems
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities with the capacity to manage multiple priorities
• Analytical mindset with strong problem-solving skills and attention to detail
• Ability to explain complex billing information clearly and professionally
• Demonstrated commitment to accuracy, confidentiality, and professional integrity
• Ability to thrive in a fast-paced, deadline-driven environment

Skills

• Strong proficiency in Microsoft Office Suite, particularly Excel
• Experience working with billing, accounting, or financial management systems
• Excellent written and verbal communication skills
• Strong organizational and time-management abilities with the capacity to manage multiple priorities
• Analytical mindset with strong problem-solving skills and attention to detail
• Ability to explain complex billing information clearly and professionally
• Demonstrated commitment to accuracy, confidentiality, and professional integrity
• Ability to thrive in a fast-paced, deadline-driven environment

Benefits

• Competitive base salary
• Comprehensive benefits
• Generous paid time off and company holidays
• Professional development and training opportunities
• Collaborative and supportive team culture
• Exposure to complex client matters within a professional services environment
• Long-term career growth opportunities within finance, billing, and accounting functions
• A stable and reputable organization with a strong commitment to employee success

Pay

• Competitive base salary

Schedule

• Full-time