Billing Coordinator

Job Responsibilities

• Total Management of Talent Managers’ billing, including:
• Collaboration with Talent Managers to ensure accurate entry of all job information
• Handling Top Level Senior Talent Manager Accounts
• Routinely auditing jobs not yet billed and jobs entered without fees, communicating to Manager and ensuring timely billing
• Ensuring contracts have been signed where appropriate and that all necessary billing backup has been properly audited, organized, and saved
• Accurately generate draft invoices and live invoices, actively solving any billing discrepancies or revisions as required
• Handling specialized invoices and calculations when necessary
• Working with 3rd party organization to ensure invoices are sent promptly to the correct billing party
• Assisting with invoice collections, including but not limited to invoice disputes, following up on outstanding balances, and communicating open items to respective Talent Managers
• Aiding in Talent Onboarding: Auditing artist documents prior to onboarding to system, Managing 3rd party organization in setting up artists accurately in accounting system, Creating and maintaining relevant new hire requests and reconciliation reports
• Aiding Management with annual 1099 creation and distribution – ensuring clients receive proper tax documents
• Aid in Month End Close Process – journal entries and reporting as needed
• Prep Provision for BD JEs
• Assist with Artist Statement Cleanup

Requirements

• Bachelor’s Degree in Accounting or Finance
• Approximately 3-5 years of billing experience
• 2+ Years Hands on exposure to a general ledger system, SAP experience would be helpful

Qualifications

• A proven ability to work with a team
• Proficiency with Microsoft Excel
• Strong written and verbal communication skills
• Great attention to detail
• Ability to prioritize, to multitask, and to meet strict deadlines

Pay

Hiring Rate: Minimum $22.50 hourly (minimum will not fall below the applicable state/local minimum wage thresholds), Maximum $30.00 hourly