Billing Coordinator

Primary Duties / Responsibilities

• Reviews and analyzes contracts for billing specifics such as fixed fees, expense reimbursement limits, pass-through, account management and other billing and revenue streams.
• Identifies contract amendments and annual reconciliation and rate escalation contract provisions.
• Enters contracts and amendments and escalation provisions into billing system.
• Produces monthly customer invoices for fixed fee and variable components timely and accurately.
• Processes credit memos and billing adjustments where applicable.
• Reconciles related general ledger accounts associated with the billing process, including accrued unbilled revenue and deferred revenues, while considering billing timing required by contract (in advance, in arrears, same month) and timing of actual billing to clients.
• Maintains internal control compliance for specific, key controls within the billing processes.
• Coordinates with Project Managers and Admins to clarify missing data or reconciling items, to obtain required approvals for billing, respond to customer inquiries, etc.
• Utilizes various software applications to perform job duties, including PeopleSoft, Coupa, SAP, Business Explorer, Excel, Word, Insight Portal (WebFOCUS), ImageNOW, Google Suite (Gmail, Calendar, Contacts, Groups, Drive, Hangouts, Docs, Sheets).
• Understands flow of billing data and reconciles interfaced systems (Coupa to PeopleSoft, Coupa to SAP, SAP to PeopleSoft and PeopleSoft to SAP).
• Has knowledge of accounts payable transaction processing and related Veolia systems as related to Limit and Pass-Through expense billing processes.
• Aids PMs and Admins with annual limit reconciliation needs, including reports of data, reconciliation and compilation of fiscal year amounts and rollovers between fiscal years.
• Coordinates with Finance team, both Shared Services Center personnel who handle accounts receivable processing, and Business Line (M&C Water) Finance who have contract specific knowledge and experience to help interpret and confirm billing matters.
• Provides excellent customer service to internal and external customers in phone and email communications and ensures that interaction provides a high quality of service and professionalism.
• Cross-trains with others as assigned.
• Affords assistance to others in department as necessary in the spirit of teamwork and cooperation, common goal orientation, and continuous process improvement by sharing best practices.
• Completes special projects as required and other duties as assigned.

Qualifications

• Education / Experience / Background: Bachelor's Degree preferred or High school diploma or GED with equivalent experience demonstrating capability to perform job requirements.
• Three to five years related experience with thorough knowledge of departmental function, terminology and interrelationships.

Additional Information

• Benefits: Comprehensive benefits package including paid time off policies, health, dental, vision, life insurance, savings accounts, tuition reimbursement, paid volunteering and more.
• Retirement: Employees are entitled to participate in an employer sponsored 401(k) plan, to save for retirement.
• Disclaimer: Salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.

Disclaimer

The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.