Billing Coordinator

Key Responsibilities

• Liaison Between Project and Finance Teams
• Ensure proper accounting of projects, including accurate revenue and expense recognition and timing.
• Act as the bridge between executive leadership, project teams, and finance for project updates and financial workflows.
• Project Monitoring and Reporting
• Track project scope (budget/hours), usage to date, and remaining budget/hours.
• Maintain a monthly project revenue and expense report for finance teams and executive leadership.
• Facilitate accurate revenue/expense accruals for large projects to ensure consistent month-over-month results.
• Ensure projects remain profitable and on track during execution.
• Meet monthly with leadership to review project status and address potential issues.
• Data Entry and System Management
• Accurately enter Sales Orders, Client Invoices, Purchase Orders, and Vendor Bills.
• Set up and maintain new clients, projects, and vendors in financial systems.
• Purchase Orders (POs) and Vendor Management
• Create, review, and reconcile Purchase Orders and vendor bills for accuracy and alignment with project budgets.
• Project Administration
• Monitor timesheets to ensure timely and accurate input.
• Address and correct timesheet errors as needed.
• Manage project closeout processes efficiently, ensuring all financial and administrative tasks are complete.
• Revenue Management and Projections
• Support project teams by overseeing changes to revenue and process revenue adjustments as project plans evolve.
• Support the development of accurate revenue projections to assist teams and leadership in financial planning.

Key Qualifications

• Strong understanding of financial processes, including project accounting, accruals, and financial reconciliation.
• Excellent attention to detail and accuracy in data entry and reporting.
• Proficiency with financial systems, project monitoring tools, and spreadsheets for reporting purposes.
• Experience with timesheet systems, Purchase Order workflows, and vendor bill reconciliation.
• Strong organizational and time management skills to prioritize tasks and meet deadlines.
• Effective communication skills to ensure alignment across teams and stakeholders.
• Prior experience in billing coordination, finance support, or project management roles preferred.

The Perks

• A competitive salary and 401(k) plan opportunity.
• A solid health benefits package, all on us.
• A stocked kegerator with rotating brews (goes well with #2).
• Our agency wellness program. We call it Cowboy Strong.
• Vacation policy: We all take them and love the refreshing feeling they offer, so our policy is unlimited vacay.