Billing Coordinator

Job Duties and Responsibilities

• Process billing requests in accordance with established policies, procedures, and timelines.
• Prepare and oversee preparation of various documents and invoices in job folders.
• Enter time and material and finalize billings once matched.
• Responsible for job setup and closing.
• Review, research, and resolve outstanding invoices.
• Track billing by pulling and reviewing bill status reports to identify and resolve any billing problems or delays.
• Maintain regular contact with other departments to obtain information and/or to correct transactions.
• Keep supervisor informed of status of billing work.
• Maintain calendar of billing deadlines and prepare bills in advance of due dates.
• Submit service invoicing on customer third-party websites.
• Process customer credit card payments.
• Send out monthly contract invoices.
• Perform miscellaneous filling tasks.

Required Education/Experience

• A High School Diploma (or GED or High School Equivalence Certificate)
• Relevant work experience of 3 years in an office setting.

Competencies

• Administrative skills and experience.
• Attention to detail and ability to work independently.
• Organized with the ability to multi-task in a fast-paced environment.
• Excellent verbal and written communication skills.
• Personal computer skills, strong typing ability, and knowledge of Microsoft Office.

Physical Demands

• Largely sedentary role; some filing required.
• Ability to sit and/or stand for extended periods of time.
• Must be able to lift files, open filing cabinets, bend, and stand as necessary.

Work Environment

• Operates in both an office and a field environment.