Billing Coordinator

Essential Duties and Responsibilities

• Processes client invoices within the Elite system according to partner instructions and ensures that invoices are in compliance with the firm’s billing policies and procedures.
• Generates and distributes month end proformas as well as on-demand proformas.
• Follows up to ensure that unassigned time entries are appropriately transferred to a billable matter in a timely manner.
• Maintains special billing arrangements to ensure that client invoices are processed according to partner and client requirements.
• Sends invoices electronically either by e-mail or through a third-party vendor.
• Documents and updates all billing procedures including electronic billing process for each client.
• Aids with month end closing process which includes running reports, verifying that all time entries and cost entries have been entered and posted, finalizing all batches and running final audit reports.
• Maintains missing time for attorneys and proactively follows up to ensure timely time entry.
• Sets accrual information to clients as requested.
• Provides assistance to attorneys, secretaries and clients including answering billing questions, running AR and unbilled reports, providing invoice copies, and providing detailed or summarized information regarding time and cost entries and invoices either by generating Elite reports or by using Excel.
• Aids others within the department and firm (accounts payable, accounts receivable and collections) when needed.
• Assists with special projects and other duties as assigned.

Knowledge, Skills and Capabilities

• Education and/or Experience: Bachelor’s degree or equivalent, major in Finance, Accounting or related field preferred. Two to four years prior billing experience in a professional services firm preferred.
• Technical Skills: Knowledge of Microsoft Excel and Word required. Experience with Outlook and Elite a plus.
• Physical Requirements: Ability to sit, stand, stoop and reach for up to eight or more hours per day. Repetitive motions: substantial movements (motions) of the wrists, hands and/or fingers. Infrequent lifting/moving of files or boxes weighing up to 45 lbs. Occasionally required to bend, crouch or kneel.

Compensation

Salary to be based upon experience and education; we're targeting between $65,000-$80,000 annual.

Benefits

• We offer comprehensive benefits including medical, dental, and vision as well as 401(k) and generous vacation time.

Work Schedule

First 90 days is fully onsite followed by 4 days in office, 1 day at home schedule.

About the Role

The Billing Coordinator will be responsible for performing all functions related to processing and distributing the firm’s client invoices. This includes, but is not limited to, generating and editing proformas, entering and/or modifying time and cost entries, creating invoices according to partner and client specifications, sending invoices to clients either by mail or electronically, submitting invoices to e-billing systems and following up on any rejected invoices, updating timekeeper and rate information in e-billing systems, assisting with month-end closing tasks, and a wide variety of other duties as assigned or as necessary.