Billing & Collections Coordinator

Do you possess the qualities to excel as a Billing and Collections Coordinator within a dynamic, rapidly expanding, entrepreneurial mid-sized company? Since our establishment in 2015, Take2 has experienced remarkable growth. We are proud to be listed on the Inc. 5000 for seven consecutive years and recognized by the Washington Business Journal as one of the fastest-growing businesses for three years. In ten years, we have grown to a team of over 1000 employees. What distinguishes Take2 is our unique approach to delivering Commercial and Federal IT staffing and consulting services, coupled with our resolute commitment to tackling the human capital challenges our Federal and commercial clientele face. Our specialization in cybersecurity, cloud and infrastructure, software development, and data solutions has positioned us as pioneers in the industry.

About the role

The Billing & Collections Coordinator is responsible for managing customer invoices, collections, account reconciliation, and payment processing while ensuring compliance with government and commercial contract requirements. This role requires strong analytical, organizational, and communication skills, along with experience in financial systems and contract billing processes.

Responsibilities

• Support the preparation, review, and submission of customer invoices in Costpoint in accordance with contract terms and billing requirements.
• Assist with customer account setup and project configuration in Costpoint, including customer data, contract types, purchase orders, modifications, funding, and revenue recognition.
• Monitor accounts receivable activity and work directly with clients to resolve billing discrepancies and collection issues.
• Maintain billing schedules, aging reports, unbilled receivables, and other account tracking documentation.
• Process daily cash receipts and apply payments accurately within Costpoint.
• Coordinate with Contracts to ensure purchase orders and contract information are accurate and up to date.
• Organize and maintain billing documentation and supporting records for audits and financial reviews.
• Provide support for month-end close activities and assist with additional accounting tasks as needed.

Requirements

• Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent professional experience may be considered.
• 2–4 years of experience in billing, accounts receivable, or collections.

Qualifications

• Hands-on experience using Deltek Costpoint for invoicing, reporting, and account management.
• Knowledge of government contract billing, including Time & Materials (T&M) and Cost-Plus contracts.
• Strong reconciliation and analytical skills with the ability to identify and resolve discrepancies.
• Excellent organizational and time management skills with the ability to meet strict deadlines.
• High level of accuracy and attention to detail in maintaining financial records.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong communication and customer service skills with the ability to collaborate across departments.

Benefits

• Unlimited Paid Time Off (PTO)
• 11 Holidays
• Health/Vision/Dental coverage
• 401k Match
• Ongoing training and mentorship programs
• Collaborative and inclusive work environment

We value work-life balance and are committed to nurturing your growth with ongoing training, mentorship programs, and a collaborative environment that encourages continuous learning.

Pay

$55,000–$65,000