Billing Clerk

About the role

We are looking for a dependable File Clerk, Accounts Receivable Clerk, Accounts Payable Clerk, and Full Charge Bookkeeper to support various administrative and financial activities for our non-profit and commercial real estate organizations in New Orleans, Metairie, Robert, and Covington, Louisiana. These roles offer opportunities for temporary to hire assignments with the potential for permanent employment.

Responsibilities

• Organize, sort, and maintain physical and electronic files to ensure records are accurate, accessible, and up to date.
• Enter information into internal systems with a high level of accuracy while supporting routine document tracking and data maintenance.
• Respond to incoming phone calls and emails in a courteous manner, directing inquiries to the appropriate team members and providing timely follow-up.
• Aid in appointment coordination and scheduling activities to help keep office workflows organized and efficient.
• Prepare and process administrative documents using Microsoft Word and Excel, including logs, reports, and file-related records.
• Support appointment coordination and scheduling activities to help keep office workflows organized and efficient.
• Handle order entry and related clerical tasks while ensuring information is recorded correctly and submitted on time.
• Contribute to office operations by assisting with customer service needs and maintaining a welcoming, service-oriented experience for clients and stakeholders.
• Follow applicable housing-related guidelines, including Fair Housing and Low Income Tax Credit Housing practices, when working with documentation and communications.
• Manage daily accounts receivable activities, including recording incoming payments, applying cash, and maintaining accurate customer account balances.
• Investigate payment discrepancies, respond to account questions, and work directly with customers to resolve outstanding receivable issues.
• Prepare and review aging summaries to monitor overdue balances and support timely collection efforts.
• Conduct billing follow-up and commercial collections outreach in a thorough manner to improve payment turnaround.
• Reconcile receivable sub-ledgers to the general ledger and help ensure supporting records remain complete and accurate.
• Maintain cash receipt records, post batch transactions, and verify accounting entries for accuracy and proper coding.
• Assist with bank reconciliations, monthly close support, and selected reporting activities tied to period-end and year-end processes.
• Provide accounting support across related functions such as invoice processing, documentation review, timesheet entry, and responding to internal or external information requests.
• Support the day-to-day administrative and clerical operations of the accounts payable and finance function.
• Review invoices for accuracy, assign appropriate coding, and prepare documents for timely entry and payment processing.
• Reconcile accounts payable activity with the general ledger and help maintain accurate subledger records.
• Process employee expense submissions and assist in resolving payment discrepancies or vendor-related questions.
• Prepare, verify, and distribute checks, including handling time-sensitive payments when needed.
• Manage incoming department mail and organize financial documents such as invoices, checks, and supporting records for retention and audit readiness.
• Respond to inquiries from internal teams and provide assistance during internal or external audit requests.
• Contribute to special assignments and process improvement efforts as directed by the Accounting Manager.
• Record and classify financial activity on a consistent basis to keep the firm’s books current and accurate.
• Oversee outgoing payments by processing vendor bills, employee reimbursements, and routine check disbursements.
• Support incoming revenue processes by entering client billing details, applying payments, and monitoring unpaid balances.
• Maintain precise ledger activity for trust-related transactions when client funds are involved.
• Complete regular reconciliations for bank accounts, credit cards, and other firm financial accounts to ensure accuracy.
• Produce weekly and monthly financial summaries for review and decision-making.
• Absorb and analyze financial data to identify trends and make recommendations for improving financial performance.
• Work with the firm’s external accounting partner to help prepare information needed for quarterly and year-end reporting.
• Preserve well-organized financial documentation across both electronic files and physical records.

Qualifications

• High school diploma or equivalent.
• Experience in a similar administrative or accounting role preferred.
• Strong organizational and attention to detail skills.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to handle sensitive financial information with discretion.
• Strong communication and interpersonal skills.
• Ability to work independently and manage multiple tasks simultaneously.

Benefits

• Flexible scheduling options.
• Professional development opportunities.
• Competitive compensation package.

Pay

• 15 - 27 USD / Hourly

Schedule

• Monday through Friday