Billing & AR Specialist

About the Role

The Billing & AR Specialist is responsible for maintaining and processing accounts receivable, including heavy data entry and use of Excel spreadsheets.

Responsibilities

• Upload and reconcile PALS, equipment, materials, and other billing data in our internal accounting system.
• Complete data entry and reconciliation of customer billing transactions between numerous customer electronic systems and our company’s internal accounting system.
• Identify aging or unresolved billing items requiring escalation.
• Escalate significant discrepancies, customer issues, or unusual transactions to the appropriate senior team member or Accounting Manager.
• Prepare, create, and submit customer invoices with required supporting documentation.
• Prepare assigned billing and AR reports.
• Assist with payment identification and application support.
• Assist with month-end AR and billing activities.
• Assist with payroll timesheet review and entry.

Requirements

• High school diploma or equivalent.
• Previous experience in billing or accounts receivable preferred.
• Experience with high-volume or project-based customer billing is strongly preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and prioritize competing deadlines.
• Comfortable working with spreadsheets and large volumes of financial and operational data.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• ERP/accounting system experience preferred.
• Must be willing to work overtime as needed.

Essential Physical Functions

Frequent lifting up to 30 lbs.