Billing Analyst
Arup · Houston, TX · 3 wk ago
HybridFinance$78k–$85k/yrFull-time
We need to output HTML fragment with sections: headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay. Possibly Schedule if present (not present). We must not create sections with filler.
Let's extract:
About the role: Could be description of role and purpose: "Joining Arup At Arup we’re dedicated to shaping a better world... We are currently seeking a Billing Analyst to work in our Toronto office. Our Billing Analysts’ staff are integral members of our finance teams. It is business imperative that we continue to hire and develop highly engaged skilled professionals that will provide consistent billing and financial support for our business and our project managers/directors." That's about role.
Responsibilities: bullet list of duties: "Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month. Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract. Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects. Record invoices into accounting system. Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses. Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash. Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy. Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system. Assist project team with follow-up and collection of aging invoices. Demonstrate strong problem-solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc. Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow. Assist with monthly forecasting of billings and cash collections. Special and ad hoc projects as assigned."
Requirements: maybe "3+ years of relevant experience in billing. Experience in a professional services firm is preferred. Experience with billing large scale major government agency projects and/or understanding FAR is preferred. Bachelor’s Degree is preferred in Business or related fields."
Qualifications: maybe overlapping with requirements. But we can separate: Qualifications could be education and experience? However instruction says we can have both Requirements and Qualifications sections if content. We need to avoid duplication. Let's treat Requirements as experience, Qualifications as education/degrees. But we have both: "3+ years of relevant experience in billing." etc. "Bachelor’s Degree is preferred in Business or related fields." Also "Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process." That's more skill/knowledge. "Advanced Excel skills are required (Pivot Tables, VLookups, sumif, etc.). Must have familiarity with general accounting software packages. Strong written and verbal communication skills and the ability to multi-task. Must be detail oriented with ability to work under pressure and within a team."
Thus we can have:
- Requirements: experience (3+ years, professional services, govt/FAR)
- Qualifications: education (Bachelor's preferred)
- Skills: knowledge of contract terms, advanced Excel, accounting software familiarity, communication, multitask, detail-oriented, ability to work under pressure, teamwork.
Benefits: The posting includes benefits description: "What We Offer You ... Guided by our values, we provide an attractive total reward package... As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. ... Profit Share is a key part of our reward... Benefits at Work - At Arup, we have a comprehensive and valuable benefits program... Global Profit Share Plan (paid bi-annually)... 401(k) plan with up to 10% company match... Flexible Working - ... Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available."
Thus we have Benefits section with bullet list: health and welfare security, paid time off, global profit share plan, 401(k) with company match, flexible working options.
Pay: "Hiring Range - The good faith base salary hiring range for this job if performed in Toronto is $78,000 to $85,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary."
Thus Pay section with that sentence.
Schedule: Not explicitly given besides flexible working options; but we could include Schedule under Benefits? There's no explicit schedule like full-time, etc. We should not create Schedule section unless posting actually states them. It mentions flexible working options, alternative schedules, ability to work outside office. That's schedule info. Could be considered Schedule. But we already have Flexible Working under Benefits. Might be okay to include Schedule section with bullet: flexible arrangements, alternative schedules, ability to work outside office. However instruction: "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state flexible working options, which is schedule. So we could include Schedule section with that content. But we also have Benefits section that includes flexible working. Might duplicate. Better to keep Benefits as health, profit share, 401k, and Schedule separate for flexible working. Let's see if posting mentions schedule elsewhere: "Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available." That's schedule.
Thus we can have Benefits (health, profit share, 401k) and Schedule (flexible arrangements, alternative schedules, remote work). Ensure not to include filler like "commensurate with experience" in Pay? Actually Pay section includes that phrase; it's okay as it's part of the range description. It's not filler like "commensurate with experience" alone; it's attached to range. It's fine.
Now we need to remove boilerplate: EEO, legal, application instructions, etc. Also remove duplicated lines.
We must output only HTML fragment, no /, no markdown.
We'll structure:
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We must not repeat job title as heading. Must include only sections with real specific content. Remove boilerplate, EEO, legal, application instructions, etc. We need to parse the posting. Key content: - Intro about Arup (purpose, etc.) maybe "About the role"? Actually "Joining Arup At Arup we’re dedicated..." This is about company. Could be "About the role"? The role is Billing Analyst. The intro about Arup could be "About Arup" but not required heading. We can include a
about the company maybe under "About the role"? But we need to follow instruction: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay. Possibly Schedule if present (not present). We must not create sections with filler.
Let's extract:
About the role: Could be description of role and purpose: "Joining Arup At Arup we’re dedicated to shaping a better world... We are currently seeking a Billing Analyst to work in our Toronto office. Our Billing Analysts’ staff are integral members of our finance teams. It is business imperative that we continue to hire and develop highly engaged skilled professionals that will provide consistent billing and financial support for our business and our project managers/directors." That's about role.
Responsibilities: bullet list of duties: "Effectively communicate with Project Managers and Project Directors to determine proper costs to invoice for the month. Prepare client invoices in accordance with company procedures, client requirements and terms and conditions of the contract. Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects. Record invoices into accounting system. Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses. Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash. Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy. Ensure all monthly activity is complete and accurate in the areas of customer billings, accounts payable and related postings to the accounting system. Assist project team with follow-up and collection of aging invoices. Demonstrate strong problem-solving skills and the ability to identify and correct quality control issues such as duplicate billing, data entry errors, set up/system errors, etc. Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow. Assist with monthly forecasting of billings and cash collections. Special and ad hoc projects as assigned."
Requirements: maybe "3+ years of relevant experience in billing. Experience in a professional services firm is preferred. Experience with billing large scale major government agency projects and/or understanding FAR is preferred. Bachelor’s Degree is preferred in Business or related fields."
Qualifications: maybe overlapping with requirements. But we can separate: Qualifications could be education and experience? However instruction says we can have both Requirements and Qualifications sections if content. We need to avoid duplication. Let's treat Requirements as experience, Qualifications as education/degrees. But we have both: "3+ years of relevant experience in billing." etc. "Bachelor’s Degree is preferred in Business or related fields." Also "Must have a solid knowledge of standard contract terms, including hourly, lump sum, not-to-exceed and how they are applied in the billing process." That's more skill/knowledge. "Advanced Excel skills are required (Pivot Tables, VLookups, sumif, etc.). Must have familiarity with general accounting software packages. Strong written and verbal communication skills and the ability to multi-task. Must be detail oriented with ability to work under pressure and within a team."
Thus we can have:
- Requirements: experience (3+ years, professional services, govt/FAR)
- Qualifications: education (Bachelor's preferred)
- Skills: knowledge of contract terms, advanced Excel, accounting software familiarity, communication, multitask, detail-oriented, ability to work under pressure, teamwork.
Benefits: The posting includes benefits description: "What We Offer You ... Guided by our values, we provide an attractive total reward package... As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do. ... Profit Share is a key part of our reward... Benefits at Work - At Arup, we have a comprehensive and valuable benefits program... Global Profit Share Plan (paid bi-annually)... 401(k) plan with up to 10% company match... Flexible Working - ... Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available."
Thus we have Benefits section with bullet list: health and welfare security, paid time off, global profit share plan, 401(k) with company match, flexible working options.
Pay: "Hiring Range - The good faith base salary hiring range for this job if performed in Toronto is $78,000 to $85,000 per year. This range is commensurate with experience, educational background, and skill level. Benefits are not included in the base salary."
Thus Pay section with that sentence.
Schedule: Not explicitly given besides flexible working options; but we could include Schedule under Benefits? There's no explicit schedule like full-time, etc. We should not create Schedule section unless posting actually states them. It mentions flexible working options, alternative schedules, ability to work outside office. That's schedule info. Could be considered Schedule. But we already have Flexible Working under Benefits. Might be okay to include Schedule section with bullet: flexible arrangements, alternative schedules, ability to work outside office. However instruction: "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state flexible working options, which is schedule. So we could include Schedule section with that content. But we also have Benefits section that includes flexible working. Might duplicate. Better to keep Benefits as health, profit share, 401k, and Schedule separate for flexible working. Let's see if posting mentions schedule elsewhere: "Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available." That's schedule.
Thus we can have Benefits (health, profit share, 401k) and Schedule (flexible arrangements, alternative schedules, remote work). Ensure not to include filler like "commensurate with experience" in Pay? Actually Pay section includes that phrase; it's okay as it's part of the range description. It's not filler like "commensurate with experience" alone; it's attached to range. It's fine.
Now we need to remove boilerplate: EEO, legal, application instructions, etc. Also remove duplicated lines.
We must output only HTML fragment, no /, no markdown.
We'll structure:
About the role
... (company description and role context)
Responsibilities
- ... each duty as separate li
Requirements
- 3+ years of relevant experience in billing.
- Experience in a professional services firm is preferred.
- Experience with billing large scale major government agency projects and/or understanding FAR is preferred.
Qualifications
- Bachelor’s Degree preferred in Business or related fields.
Skills
- Solid knowledge of standard contract terms (hourly, lump sum, not-to-exceed) and their application in billing.
- Advanced Excel skills required (Pivot Tables, VLookups, SUMIF, etc.).
- Familiarity with general accounting software packages.
- Strong written and verbal communication skills.
- Ability to multi‑task.
- Detail‑oriented with ability to work under pressure and within a team.
Benefits
- Comprehensive health and welfare security with paid time off.
- Global Profit Share Plan (paid bi‑annually).
- 401(k) plan with up to 10% company match.
Pay
The good faith base salary hiring range for this role in Toronto is $78,000 to $85,000 per year (benefits not included). This range is commensurate with experience, education, and skill level.
Schedule
- Flexible working arrangements.
- Options for alternative schedules.
- Ability to work outside the office for a portion of the workweek.
At Arup we’re dedicated to shaping a better world. Our purpose, shared values and collaborative approach have set us apart for over 80 years. We solve the world's most complex problems and deliver what seems impossible, with curiosity and creativity. We’re a thriving and growing organization which offers you many possibilities to shape a better world, and your future. We are currently seeking a Billing Analyst to work in our Toronto office. Our Billing Analysts are integral members of our finance teams, providing consistent billing and financial support for the business and project managers/directors.
That captures. Now ensure we didn't repeat job title as heading. We didn't. Check for any leftover boilerplate: We removed EEO, legal, application instructions, etc. Check for duplicate lines: we didn't duplicate. Check for any content we missed: "Assist project team with follow-up and collection of aging invoices." included. "Demonstrate strong problem-solving skills..." included. "Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow." included? Not yet. We missed that. Add to Responsibilities or Skills? It's a responsibility/ability. Could add to Responsibilities as a bullet: "Ability to monitor key financial metrics on projects, such as aging debts, aging WIP and cash flow." Also "Assist with monthly forecasting of billings and cash collections." included. "Special and ad hoc projects as assigned." included. Add those. Also "Review contracts for each new project and setup all templates and procedures to administer invoicing for all new projects." included. "Record invoices into accounting system." included. "Reconcile and include, as part of project invoices, sub-consultant billings for fees and reimbursable expenses." included. "Work with the cash receipts team to reconcile variances that occur in the application of cash and review/clean-up of unallocated cash." included. "Daily monitoring of cash receipts against sub-contractor billing tracker to release sub-consultant payments under pay-when-paid policy." included. "Ensure all monthly