Billing Administrator

Weaver Consultants Group prides itself on our people — a talented group of engineers, scientists, support staff, and administrators who are as dedicated to client service as they are to their professional or technical discipline. If you are a motivated and committed individual, join our growing team in the Environmental Practice Group.

Responsibilities

• Record account payables to correct expense account, job, and phase
• Efficiently track and enter time spent on all billable and non-billable tasks
• Provide primary support to ensure transactions are entered on a timely basis by all employees in our group, including but not limited to: entering time, completing expense reports, coding expenses, and general computer support if possible
• Prepare very detailed monthly client invoices
• Review and monitor client account receivables
• Assist with subcontracting processes including vendor setup
• Perform new project set up and budget entry
• Work as a team member and contribute as an individual in all tasks assigned
• Support the technical/professional staff in report preparation and production
• Implement and follow through on special projects as required

Requirements

• Associate’s or Bachelor’s Degree in Business or related field preferred
• Minimum 3-5 years professional experience with administrative/financial support role with professional services firm strongly preferred
• Strong organizational skills
• Detail oriented and proficient at both communications and financial matters
• Proficiency in Adobe and Microsoft Office Suite, specifically Word, Outlook, PowerPoint, and Excel required
• Prior experience with Enterprise Resource Planning (ERP) software to process accounting transactions is required; experience with Deltek accounting software, especially Vantagepoint, would be a major plus
• The ability to respond to constantly changing priorities and quickly changing client needs is essential
• Availability to work overtime as required