Billing Administrator

Summary Description

Responsible for providing overall administrative support to the Electrical Construction business unit. Supports management, project management, and sales employees.

Duties and Responsibilities

• Complies with all Tri-M safety, substance abuse prevention, and employment policies and procedures.
• Complies with Tri-M’s standards of conduct and appearance to reflect positively on the Company.
• Completes the billing process from preparation to data entry into the accounting system.
• Identifies and posts job costs and labor hours by task codes; computes labor costs, overhead, and profit factors for each task code; and completes final billing computations.
• Prepares job initialization documents for projects by assisting project managers with job submittals, change order logs, RFIs, O&M manuals, and close out documents.
• Ensures timely and proper invoicing of customers.
• Maintains cumulative retainage amounts on specified accounts.
• Expedites accounts receivable including resolving customer billing problems.
• Prepares monthly billing and backlog reports and updates backlog daily.
• Answers phones and takes messages for managers. Contacts customers and field personnel as requested by managers.
• Prepares letters, memos, and other correspondence as needed.
• Pulls weekly job costs reports for managers as requested.
• Attends applicable division meetings and prepares minutes of meetings.
• Maintains accurate filing of archives for future reference.
• Occasionally prices materials for bid estimates.
• Aids in customer revenue and contract multiplier reports.
• Aids purchasing with renting equipment as needed.
• Recommends improved methods of operation.
• Affords assistance to the project management team as needed.

Job Requirements

• High school diploma or equivalency.
• Post high school training preferred.
• Minimum 3 years experience in administrative work.
• Experience in the construction industry preferred.
• Construction accounting and financial experience, a plus.
• Ability to operate basic office equipment.
• Intermediate level computer literacy including word processing, formatting spreadsheets, processing emails, and database management.
• Above average math skills.
• Excellent customer service skills.
• Must have reliable transportation to and from the assigned work office.
• Ability to work in a fast-paced environment and meet deadlines as part of a team.
• Good attention to detail and self-starter.

Physical Requirements

• Working 40 hours/week, scheduled in 8-hour shifts.
• Sitting 6 to 8 hours/day.
• Lifting weights of 0 to 30 lbs. from floor to above shoulders.
• Repetitive use of hands for writing, typing, data entry, and filing.
• Vision adequate for computer use and reading.
• Hearing adequate for phone use.

Here At The Tri-M We Offer

• Fair and competitive pay
• Comprehensive Medical, Prescription, Vision, and Dental Insurance
• HRA Spending Account
• Employer-paid Life and AD&D Insurance
• Seven Paid Holidays
• Vacation/Sick/Personal Leave
• 401k Retirement Program with Company Match
• Employee Assistance Program
• and much more!

Qualifications

• Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, or protected veteran status.