Billing Administrator

Provide clerical and accounting support across sales and customer accounts by maintaining accurate pricing, billing, and customer account data. Play a key role in price file management, contract pricing, and invoice processing to ensure accurate billing and smooth day-to-day operations.

Responsibilities

• Maintain and update customer account records, pricing files, and contract pricing (AS400/ERP system).
• Enter and manage price changes for contract and national accounts.
• Process and scan customer invoices and billing documentation.
• Support accounts receivable (A/R) and billing operations through data entry and record accuracy.
• Review daily reports and make updates to pricing and billing systems.
• Maintain rebate files and supporting documentation.
• Generate and distribute monthly price change communications.
• Provide general clerical and administrative support, including answering phones as needed.
• Assist with sales reporting and customer-related documentation.
• Handle additional billing, pricing, and administrative tasks as assigned.

Requirements

• High school diploma or equivalent required.
• 1+ years of experience in billing, accounts receivable, accounting clerk, or administrative support roles.
• Associate’s or Bachelor’s degree in lieu of experience.
• Strong attention to detail with a focus on data accuracy and reconciliation.
• Proficient in Microsoft Office, especially Excel (VLOOKUP, basic formulas, data management).
• Experience with ERP systems (AS400 preferred) or similar accounting/billing systems.
• Ability to manage multiple tasks, meet deadlines, and prioritize workload.
• Strong written and verbal communication skills; ability to work cross-functionally.
• Solid analytical and problem-solving skills.
• Flexible team player willing to support additional duties as needed.
• Experience with billing systems, pricing administration, or A/R processes preferred.
• Familiarity with contract pricing, rebate tracking, or invoice reconciliation preferred.

Schedule

• Onsite role in Scotia, NY office.
• Monday–Friday, 8:00 AM–5:00 PM.

Benefits

• Medical, Dental & Vision Benefits effective the 1st of the month after 30 days.
• Paid Time Off: Vacation, Sick, Holidays, and Personal Time.
• 401K with generous company match.

Pay

Salary range for this role is $22.00 – $24.00 per hour, based on education, experience, and location.