Billing Administrator

About the role

The organization operates within the engineering and environmental consulting industry, focusing on delivering attentive and responsive client service. Established in 1991, it addresses evolving challenges in the sector such as shifting regulations and technological changes. The team emphasizes strong project management and internal financial controls to support clients effectively, with a significant portion of new business arising from existing client relationships.

The Billing Administrator role is designed to manage accounts receivable and payable processes within the Environmental Practice Group. This position ensures accurate financial tracking, timely invoicing, and supports the group’s operational efficiency. The role is critical for maintaining financial accuracy and facilitating smooth project operations in a dynamic, fast-paced environment.

Responsibilities

• Record accounts payable accurately by expense account, job, and phase
• Track and enter time spent on billable and non-billable tasks
• Support timely transaction entry by staff, including time entries, expense reports, and coding expenses
• Prepare detailed monthly client invoices
• Review and monitor client account receivables
• Assist with subcontracting processes and vendor setup
• Set up new projects and enter budgets
• Collaborate with team members on assigned tasks
• Support technical and professional staff with report preparation and production
• Implement and follow through on special projects as needed

Requirements

• Associate’s or Bachelor’s Degree in Business or related field preferred
• 3-5 years of professional experience in administrative or financial support, preferably in professional services
• Strong organizational and detail-oriented skills
• Proficiency in Adobe and Microsoft Office Suite (Word, Outlook, PowerPoint, Excel)
• Experience with Enterprise Resource Planning software for accounting transactions; experience with Deltek Vantagepoint is a plus
• Ability to adapt to changing priorities and client needs
• Willingness to work overtime as required