Billing Administrator

About the role

A Billing Administrator is essential in supporting both internal and external billing processes to ensure accuracy, compliance, and timely invoicing.

Responsibilities

• Prepare and track billing information using Microsoft Excel, Smartsheet, or similar tools.
• Create and submit invoices to customers through various client portals.
• Research and resolve billing issues, coordinating as needed with customers, Financial Controls, and Project Management.
• Ensure compliance with client contracts, guidelines, and billing requirements.
• Enter invoices and credit memos into the accounting system.
• Verify payroll hours and billing rates against timesheets.
• Support monthly Work-in-Process reporting by confirming payment and billing data.
• Assist the Billing Supervisor with compiling information for internal and external audits.
• Monitor overdue invoices and assist in resolving outstanding issues.
• Maintain accurate billing and financial records; perform additional administrative duties as needed.
• Perform other tasks as assigned by supervisor.

Requirements

• High school diploma or equivalent and a minimum of five (5) years of related work experience.
• Exceptional verbal, written and presentation skills with ability to communicate effectively.
• Computer proficiency and expertise in Microsoft products, including Excel and Word.
• Proven ability to work effectively in a team environment.
• Highly organized with strong attention to detail.
• Ability to work under pressure with tight deadlines.
• Ability to multitask and prioritize day-to-day financial and administrative functions.