Billing Administrator

Responsibilities

• Reviews Contract as it pertains to Billing Highlights Portal information, Contract, Task Order, Clin and Slin info and provides Summary to Billing Manager.
• Attends Kick-Off meetings to ask questions of OPS and Contracts as it pertains to Billing.
• Creates SF 1035 (Invoice) template for applicable Project Type (i.e. T&M, CPFF, FFP) from Deltek CP or Excel.
• Completes review of Contract Billing requirements on additional or supplemental reports needed to complete invoice package to Client.
• Completes audit of monthly hours and Costs.
• Reviews PSR, LSR, Non-labor detail to Edit Standard Bill and verifies Timesheets in Monthly Billing cycle to Financial.
• Confirms Timesheets and Non-Labor are within PoP of Task Order, Clin, Slin.
• Validates PoP, Task Order financial data as it pertains to Contract Value at Clin/Slin level in Contract Award and Modifications.
• Initiates correspondence to PCA's, PM's A/P and Payroll on errors from source documents (Timesheets, Expense Reports, Subcontractor and vendor Invoices) and requests correction in next accounting Period.
• Confirms accuracy of T&M Billing rates, DCAA Approved Provisional Indirect Billing rates (ANMS, TRS) or applicable Fiscal Year Indirect Target Rates.
• Reviews FFP contracts for Milestone, Apportionment amounts for Monthly Invoicing.
• Loads monthly data into Project Invoice template (100% Excel currently).
• Validates computed current and ITD hours and computed amounts to Deltek CP.
• Submits Project Monthly Invoice package to PM for review and provides answers to any questions PM/PCA have concerning Monthly Invoice.
• Stores Read receipts and email confirmations of successful loads.
• Approves invoice data into Govt/Client Portals (WAWF, IPP, GSA, DoSPayments) and/or email addresses linked to Contract for invoice submission.
• Saves all Invoice documentation to SharePoint (SF 1035, Back-up as timesheet, Expense Reports, Vendor Invoices, supplemental Excel reporting).
• Maintains Monthly ACRN trackers on Contracts which include multiple Clins, Slins funding performance.
• Liaison to Accounts payable on Pay-When-Paid Subcontractors performance on Project Invoices, and amount payable to Subs.
• Resolves Short Payments and Rejected Invoices with input from Billing Manager and Liaison to DFAS, DoS Claims technicians as follow-up until payment received.
• Supports Billing Dept involvement with ICS, KRP audit and Contract Closeout.
• Must be able to multitask and manage within Billing cycle for monthly Invoicing and other duties linked to assigned competencies.

Requirements

• Strong knowledge and background in Govt Contract Accounting.
• Five plus years of Deltek Costpoint use, emphasis in projects and Billing Modules.
• General knowledge on Contract Administration.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Physical Demands

• Must be able to remain in a stationary position 75% of the time.
• Occasionally moves about inside the office to access file cabinets, office machinery, etc.
• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
• Expresses or exchanges ideas by means of the spoken word; must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
• Frequently moves standard office equipment up to 25 pounds.
• Must be able to work in indoor conditions 90% of the time.
• While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Schedule

This is a full-time position. Typical days and hours of work are Monday through Friday, 9:00 a.m. to 5:00 p.m. Hybrid remote work environment. Evening and weekend hours are required as needed by business need.

About Ho-Chunk, Inc. & All Native Group

Ho-Chunk, Inc. is an award-winning economic development corporation of the Winnebago Tribe of Nebraska. Our mission is to provide long-term economic development for the Winnebago Tribe and job opportunities for Tribal members. All Native Group is a network of small businesses that support the critical missions of various U.S. Government Customers. Our capabilities include Telecommunications, Health, Logistics, Specialized Training, Professional Services, and IT Solutions. Since earning our first federal contract in 2004, we have continued to grow and diversify our services while maintaining a strong commitment to excellence.

As a Tribally Owned Organization, All Native Group operates multiple subsidiary businesses, providing clients with the advantages of working with a small business while leveraging the resources and expertise of a larger, established company. Our work is guided by our core NATIVE values:

• Native American Owned & Proud – Serving the Winnebago Tribe of Nebraska.
• Accountable – To always do what’s right.
• Team-Focused – For inclusive collaboration.
• Innovative – In creating solutions.
• Visionary – In our purpose and goals.
• Excellence – Through learning and growth.