Billing Administrator

This role supports daily office operations in a fast-paced construction environment, handling administrative, accounting, and operational tasks.

About the role

This is a Contract to Hire position based in Fresno, CA. The work environment is a small, professional yet relaxed office setting with a casual dress code. The Billing Administrator will work independently most of the time, requiring comfort with self-management.

Responsibilities

• Answer and direct incoming phone calls in a professional and courte manner.
• Open, sort, and distribute incoming mail and correspondence promptly.
• Maintain organized filing systems, records, and office documentation.
• Assist with special projects and other administrative tasks as assigned.
• Prepare and process customer invoices and billing documents accurately and on time.
• Enter and maintain accounts payable (AP) information with a high level of accuracy.
• Assist with payment tracking and vendor communications to ensure timely payments.
• Support accounting functions by maintaining accurate financial records and documentation.
• Collect, review, and submit employee payroll information in accordance with established procedures.
• Ensure timesheets and payroll records are submitted accurately and on schedule.
• Coordinate employee schedules and assist with workforce scheduling as needed.
• Maintain employee records and related administrative documentation in an organized manner.
• Provide administrative support to project managers and field teams.
• Assist with project documentation, reports, and tracking to support project delivery.
• Coordinate meetings, appointments, and project-related communications.
• Support contract administration and document management activities, ensuring proper organization and accessibility.

Requirements

• High school diploma or equivalent.
• 2+ years of experience in an administrative, office coordinator, or office manager role.
• Experience with billing, payroll processing, and accounts payable data entry preferred.
• Proficient with Microsoft Office Suite, including Outlook, Word, and Excel.
• Strong data entry skills with excellent attention to detail.
• Experience with invoicing, accounts receivable, and accounts payable processes.
• Ability to manage multiple tasks and deadlines effectively in a fast-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to maintain accurate records and documentation.
• Comfort working with accounting software and spreadsheets, including Excel data entry and 10-key.
• Ability to provide professional administrative support, including order entry and work order processing.

Qualifications

• Associate's degree preferred.
• Construction, industrial, or contracting industry experience is a plus.
• Familiarity with accounting or construction management software.
• Experience with service-related environments, insurance, and service calls is beneficial.
• Understanding of cost and pricing concepts related to billing.
• Strong customer service and problem-solving skills.
• Ability to prioritize tasks and work independently with minimal supervision.
• Professional demeanor and positive attitude.
• Comfort working in a small office setting and supporting both office and field teams.

Schedule

Approximately 30 hours per week, Monday through Friday from 8:00 a.m. to 3:00 p.m., with some flexibility on start time.

Pay

$23.00 - $27.00/hour.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may include:

• Medical, dental, and vision insurance.
• Critical Illness, Accident, and Hospital coverage.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).