BILINGUAL RECEPTIONIST (English/Spanish) - OGHS - Reopened

NATURE OF WORK

Greets and directs visitors, students, parents and staff and provides clerical assistance as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Operate a centralized telephone switchboard, directing calls to appropriate personnel, departments and offices; receive and transmit messages.
• Greet and assist visitors, students, parents, and staff, and direct them to the appropriate department.
• Provide general information to callers concerning school district events, facilities and school boundaries.
• Provides English/Spanish translation, including documents and correspondence, for various departments.
• Performs specific clerical tasks, such as typing, copying, collating, filing, as assigned by Assistant Superintendent Human Resources.
• Provides assistance to District administrators by performing routine clerical tasks.
• Collects data and prepare planning calendar, schedules and bulletins.
• Clares news articles and items from publications that pertain to education at state, federal or local level(s).
• Maintains use of facilities schedules for District Service Center, including Board Room and Conference Rooms.
• Receive, sort and distribute United States and inter-district mail; receive and send certified and express mail.
• Serves as "key operator" for copy machine.

Qualifications

• High school diploma or general education degree (GED); additional courses in office procedures or two years clerical experience; six months in an educational setting.
• Valid California Drivers License.
• Knowledge Of Operation of a centralized telephone switchboard; telephone techniques and etiquette; interpersonal skills including tact, courtesy and diplomacy; modern office practices, procedures and equipment; computer applications, including Microsoft Word, Excel, GroupWise; correct English and Spanish usage, grammar, punctuation, spelling and vocabulary; general postal procedures and regulations.
• Ability To Perform receptionist duties; provide information in a clear and understandable manner; receive the public tactfully and courteously; understand and follow oral and written directions; establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing in both Spanish and English; operate computers and learn new computer programs; apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form; deal with problems involving several concrete variables in standardized situations; receive, sort and process United States, inter-District and jet mail; type at a corrected speed of 45 words per minute; maintain routine records and logs; perform general clerical duties including typing, filing and duplicating; perform simple and repetitive tasks.

PHYSICAL DEMANDS

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel objects, tools, or controls; and talk or hear.
• The employee is occasionally required to stand; walk; reach with hands and arms; and stoop, kneel, crouch, or crawl.
• The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
• The noise level in the work environment is usually moderate.