BILINGUAL RECEPTIONIST (English/Spanish)- OGHS - INTERNAL ONLY

NATURE OF WORK

Greets and directs visitors, students, parents and staff and provides clerical assistance as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Operate a centralized telephone switchboard, directing calls to appropriate personnel, departments and offices; receive and transmit messages.
• Greet and assist visitors, students, parents, and staff, and direct them to the appropriate department.
• Provide general information to callers concerning school district events, facilities and school boundaries.
• Provides English/Spanish translation, including documents and correspondence, for various departments.
• Performs specific clerical tasks, such as typing, copying, collating, filing, as assigned by Assistant Superintendent Human Resources.
• Provides assistance to District administrators by performing routine clerical tasks.
• Collects data and prepare planning calendar, schedules and bulletins.
• Claips news articles and items from publications that pertain to education at state, federal or local level(s).
• Maintains use of facilities schedules for District Service Center, including Board Room and Conference Rooms.
• Receive, sort and distribute United States and inter-district mail; receive and send certified and express mail.
• Serves as "key operator" for copy machine.

Qualifications

• High school diploma or general education degree (GED); additional courses in office procedures or two years clerical experience; six months in an educational setting.
• Valid California Drivers License.
• Knowledge Of Operation of a centralized telephone switchboard; telephone techniques and etiquette; interpersonal skills including tact, courtesy and diplomacy; modern office practices, procedures and equipment; computer applications, including Microsoft Word, Excel, GroupWise; correct English and Spanish usage, grammar, punctuation, spelling and vocabulary; general postal procedures and regulations.
• Ability To Perform receptionist duties; provide information in a clear and understandable manner; receive the public tactfully and courteously; understand and follow oral and written directions; establish and maintain cooperative and effective working relationships with others; communicate effectively both orally and in writing in both Spanish and English; operate computers and learn new computer programs; apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form; deal with problems involving several concrete variables in standardized situations; receive, sort and process United States, inter-District and jet mail; type at a corrected speed of 45 words per minute; maintain routine records and logs; perform general clerical duties including typing, filing and duplicating; perform simple and repetitive tasks.
• Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.