Bilingual Front Office Coordinator

What You’ll Do

• Greeting clients and visitors with warmth and professionalism
• Managing a high-volume multi-line phone system
• Scheduling consultations and maintaining attorney calendars
• Providing bilingual communication in English and Spanish
• Collecting and documenting client information accurately
• Maintaining accurate client files and records
• Aiding with administrative projects and daily office operations
• Preparing meeting rooms for consultations and team meetings
• Helping create an exceptional client experience from the very first interaction
• Keeping reception, conference rooms, and common areas organized and client-ready
• Monitoring and maintaining office, kitchen, and hospitality supplies
• Coordinating office deliveries, mail, and vendor visits
• Preparing workspaces and meeting rooms for attorneys and hybrid team members
• Identifying office needs before they become problems and proactively finding solutions
• Helping maintain a clean, organized, and welcoming office environment
• Aiding with operational projects, office improvements, and special events as needed

Qualifications

• Fluent in both English and Spanish (written and verbal)
• Two or more years of experience in reception, administration, hospitality, banking, healthcare, customer service, or another client-facing role
• Excellent communication and interpersonal skills
• Strong organizational and multitasking abilities
• Proficiency in Microsoft Word, Outlook, and Excel
• High School Diploma or GED

Preferred Qualifications

• Experience working in a law firm
• Experience in immigration law
• Experience scheduling appointments
• Experience managing a high-volume phone system

Benefits

• Competitive Pay (based on experience)
• Medical Benefits
• 15 Paid PTO Days and an additional PTO day each year
• 14 Paid Holidays
• Full-Time, Stable Employment
• Monday-Friday Schedule
• Ongoing Professional Development
• Growth Opportunities
• Supportive Leadership Team
• Meaningful Work That Makes a Difference

Company Information

About Solano Law Firm: At Solano Law Firm, our mission is simple: helping immigrants build better futures. We believe every client deserves compassion, professionalism, and exceptional service. We also believe our employees deserve the opportunity to build meaningful careers where they are valued, challenged, and supported.