Bilingual Executive Assistant, Contingent Worker (1506952)

Description

We are looking for a passionate and highly motivated Bilingual Executive Assistant to provide primary executive support to the Group Vice President and shared administrative support to additional leadership team members. The primary responsibility of this role is to provide dependable, proactive, and high-quality administrative support that enables the Flying Mobility leadership team to operate effectively across priorities, meetings, communications, travel, and business activities.

Key Responsibilities

• Providing dependable and proactive administrative support, including but not limited to actively staying informed of the department's needs, projects, issues, meetings, people, correspondence, etc.
• Primary executive administrative support to the Group Vice President.
• Shared administrative support to members of the Flying Mobility leadership team, including the Vice President, Senior Executive Engineer, General Manager of Business Planning, and General Manager of Administration & Finance.
• Scheduling meetings and conferences, including:
• Coordination of schedules and logistics
• Travel arrangements
• Venue selection and negotiation
• Material preparation
• Communications
• Expense reports

Qualifications

• Written and verbal fluency in both English and Japanese.
• Executive assistant/administrative assistant experience (experience supporting executives highly preferred).
• Knowledge and understanding of characteristics and protocols in Japanese and American business culture.
• Proficiency with Microsoft Office (Excel, Word, PowerPoint, Teams, Outlook, Slack and Zoom).
• Excellent communication skills.
• Strong organization skills and detail oriented.

Added Bonus

• Japanese expatriate support experience.
• Pre-1st class or above in Japanese Secretarial Proficiency Test.
• Certified Bilingual Secretary (CBS).
• Pre-1st class or above in English Proficiency Test (for Japanese Native).
• Pre-1st class or above in Japanese Proficiency Test (for English Native).