Executive Assistant (Bilingual - English / Japanese Required)

Duties and Responsibilities

• Manages President's calendar and independently schedules appointments.
• Screens incoming calls and correspondence and responds independently when possible.
• Prepares memorandums outlining and explaining administrative procedures and policies as requested by the President.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Acts as custodian of corporate documents and records.
• Directs preparation and filing of corporate legal documents with government agencies to conform with regulations.
• Composes and prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains database and spreadsheet files.
• Arranges complex and detailed travel plans and itineraries, compiles documents for travel-related meetings, and accompanies President when requested.
• Updates and sends KMC Team Member List to KHI semi-annually.
• Translates English/Japanese documents including letters, speeches, surveys, magazine articles and other written materials in addition to translating meetings, new employee benefits orientation for KHI transferees for HR and other departments.
• Compiles an annual list of consumer complaints the President receives and distributes them to appropriate personnel for resolution.
• Maintains the boardroom meeting schedule for the board members and ensures that the boardroom stays clean and presentable at all times.
• Welcomes the President’s guests and provides assistance as appropriate.

Education and Experience

• High school diploma or general education degree (GED) is required.
• Associates degree (AA) or equivalent from two-year college or technical school is preferred.
• Minimum 5 years related experience and/or training; or equivalent combination of education and experience.

Skills and Qualifications

• To perform this job successfully, you must be able to perform each essential duty satisfactorily.
• Must be fluent, both verbal and written, in Japanese and English.
• Exhibits excellent oral and written communication skills.
• Demonstrates the ability to successfully prioritize and organize multiple, competing tasks.
• Extremely detail and deadline oriented.
• Bridges energy and enthusiasm to group or team efforts.
• Brings solid working knowledge and experience with Microsoft's Word and Excel software.

Pay

$75,000 - $80,000

Benefits

To support your health and wellness goals, Kawasaki provides a comprehensive benefits program dedicated to the well-being of our employees and their families. What we offer:

• Competitive salary based on experience
• Medical, Dental, Vision and Pet insurance
• 401(k) match
• Life and Disability benefits
• Generous PTO policy
• Up to 12 paid company holidays
• Employee discounts on Kawasaki products

About the Role

KMC is an Equal Opportunity Employer; employment with KMC is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.