Bilingual Administrative Assistant

About the role

Stonecast Products is looking for an Administrative Assistant to join our team. This is much more than a front desk position—you'll play a key role in supporting our operations, accounting, HR, safety, and office administration while helping keep our business running efficiently.

Responsibilities

• Welcome customers, vendors, and visitors while creating a professional first impression.
• Answer and direct incoming phone calls with exceptional customer service.
• Provide administrative support to multiple departments including Operations, HR, Sales, Engineering, and Accounting.
• Match invoices to purchase orders and assist with Accounts Payable processes.
• Maintain office files, supplies, company vehicle records, and reception areas.
• Assist with recruiting, onboarding, employee records, PTO tracking, and HR administrative tasks.
• Support employee engagement activities, service awards, and company celebrations.
• Assist with safety administration, PPE inventory, SDS documentation, and other safety initiatives.
• Translate English and Spanish documents or conversations as needed.
• Utilize technology and AI tools to improve efficiency and streamline administrative processes.

Qualifications

• Has exceptional organizational and time management skills.
• Can comfortably multitask and prioritize in a busy office.
• Pays close attention to detail and follows through on tasks.
• Communicates professionally with employees, customers, and vendors.
• Maintains confidentiality and handles sensitive information with integrity.
• Enjoys being a team player and taking ownership of their work.
• Is proactive, dependable, and always looking for ways to improve processes.
• Is bilingual in English and Spanish (preferred but not required).

Why Stonecast?

At Stonecast Products, our people are what make us successful. We believe in teamwork, continuous improvement, and creating a positive workplace where employees can grow professionally while making a meaningful impact every day.