Bid & Proposal Coordinator

At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5,000-strong professional team. Our people thrive in an entrepreneurial and culturally diverse environment, where innovative thinking, collaboration, and efficient execution are highly valued. Our high-performance culture drives sustained growth, and we promote an environment where individuals can thrive.

About the role

We're looking for a highly organized and proactive Bid & Proposal Coordinator to support our North American Land business. This role serves as the central point of coordination for competitive bids, proposals, and customer opportunities, helping cross-functional teams deliver accurate, compliant, and timely submissions. This is a great opportunity for someone with a background in project coordination, proposal management, contract administration, change management, sales operations, procurement, or project support who enjoys bringing structure to complex processes and working with a wide variety of stakeholders.

Responsibilities

• Coordinate the end-to-end bid and proposal process for commercial, industrial, and government opportunities
• Manage timelines, deliverables, and submission schedules to ensure deadlines are met
• Serve as the primary point of coordination across Sales, Supply, Transportation, Finance, Legal, Operations, and other business partners
• Gather, organize, and track information needed for customer proposals and bid submissions
• Review bid requirements and ensure submissions are accurate, complete, and compliant
• Prepare, edit, organize, and maintain proposal documents and supporting materials
• Support contract administration and related documentation requirements
• Help identify process improvements that increase efficiency, consistency, and submission quality
• Maintain organized records, tracking tools, and proposal libraries

Requirements

• 3-5 years of experience in proposal management, project coordination, contract administration, project management, change management, sales operations, procurement coordination, or a related role
• Strong organizational and project management skills
• Ability to manage multiple deadlines and competing priorities simultaneously
• Experience coordinating activities across multiple teams and stakeholders
• Proven ability to influence and drive progress without direct authority
• Exceptional attention to detail and commitment to accuracy
• Strong written, verbal, and interpersonal communication skills
• Proficiency with Microsoft Office, including Excel, Word, PowerPoint, and Outlook

Preferred Qualifications

• Experience supporting proposals, bids, RFPs, RFQs, or contract processes
• Experience supporting government, commercial, industrial, or public-sector opportunities
• Experience in energy, fuel, logistics, transportation, engineering, construction, or related industries
• Familiarity with proposal management, contract administration, procurement, or project management tools

Skills

Successful candidates are:

• Highly organized and detail-oriented
• Strong relationship builders who collaborate effectively across teams
• Comfortable working with multiple stakeholders and competing priorities
• Able to keep projects moving without having formal authority
• Resourceful, proactive, and solutions-oriented
• Resilient and not easily frustrated when managing changing priorities
• Trusted partners who others enjoy working with
• Skilled at bringing structure and accountability to complex processes

Benefits

World Fuel offers a comprehensive benefits package.

Pay

$65,000 - $78,000 annually, depending on experience, skills, qualifications, and geographic location.