Bid Coordinator

This position supports the estimating department from the company’s Prague, Oklahoma office.

About the role

McKee Utility Contractors is a family-founded and operated company with over 40 years of proven expertise in water and wastewater line installation, tunneling, boring, and concrete structure construction. We deliver critical infrastructure that strengthens communities and supports a higher quality of life. Our deep knowledge of soil bore analysis, local environments, and regional regulations—combined with our commitment to safety, precise budgeting, on-time delivery, and strategic planning—has established McKee as a trusted partner in water and wastewater system construction. McKee is part of the MasTec Clean Energy & Infrastructure (CE&I) business segment, which generates over $4.5 billion in annual revenue.

Location & Travel

This position is based at McKee Utility’s Prague, Oklahoma office. The role is primarily office-based, with occasional travel to other company offices, project sites, or pre-bid meetings as needed. Travel is expected to be limited.

Responsibilities

• Contact vendors, suppliers, and subcontractors to request project quotes.
• Distribute plans, specifications, and other bidding documents.
• Track outstanding quote requests and follow up before bid deadlines.
• Organize vendor and subcontractor quotes for estimator review.
• Enter, update, and maintain bid information within HCSS HeavyBid.
• Maintain organized electronic bid folders and estimating records.
• Track bid dates, addenda, pre-bid meetings, and submission deadlines.
• Download and distribute updated plans, specifications, and addenda.
• Maintain accurate vendor, supplier, and subcontractor contact information.
• Assist estimators with bid forms, proposals, spreadsheets, and supporting documentation.
• Help ensure bid packages are accurate, complete, and submitted on time.
• Perform additional administrative duties as needed to support the estimating department.

Qualifications

Work Experience and Education

• High school diploma or equivalent.
• Previous experience in construction, estimating support, bid coordination, or office administration is preferred.

Knowledge, Skills And Abilities

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Professional telephone and email communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Outlook, Excel, and Word.
• Ability to learn HCSS HeavyBid and other company systems.
• Ability to work independently and collaboratively as part of a team.
• Experience with HCSS HeavyBid or another construction estimating system is preferred.

Benefits

Financial Wellbeing

• Competitive pay with ongoing performance review and merit increase.
• 401(k) with company match & Employee Stock Purchase Plan (ESPP).
• Flexible spending account (Healthcare & Dependent care).

Health & Wellness

• Medical, Dental, and Vision insurance (plan choice) – coverage for spouse, domestic partner, and children.
• Diabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug Discount.
• Discounted National Gym Membership Network.
• Employee Assistance Program.

Family & Lifestyle

• Paid Time Off, Paid Holidays, Bereavement Leave.
• Employee Assistance Program.

Planning for the Unexpected

• Short and long-term disability, life insurance, and accidental death & dismemberment.
• Voluntary life insurance, accident, critical illness, hospital indemnity coverage.
• Emergency Travel Assistance Program.
• Group legal plan.