Bid Coordinator

Job Responsibilities

• Review bid invites and opportunities in online plan centers daily
• Identify likely projects to bid on based on company strengths and criteria
• Publish and coordinate a bid list with our contractor customers weekly
• Download, organize, and compile necessary plans and specifications
• Manage the project bid list and disseminate information to the appropriate account manager
• Add opportunities to database and download documents as requested
• Provide bid lists and follow-up lists to Sales Manager weekly
• Update and maintain the target projects list
• Auxiliary the Sales Manager with tracking key Innovative Air metrics around achieving the basis of design and minimizing product substitution requests with consulting engineer account
• Own the substitution request process to ensure Innovative Air product approvals
• Respond to customer bid queries (confirm whether Innovative Air is bidding or not)
• Auxiliary the sales team with bid-day communication of scopes, proposals, and pricing
• Communicate with customers and their representatives, including building owners, mechanical contractors and field support staff

Requirements

• Associate’s Degree with a minimum of two (2) years of related experience, or an equivalent combination of education and experience
• Proficiency in Microsoft Office and Adobe Acrobat
• Familiarity with HVAC systems and temperature control equipment preferred; experience with review and understanding of construction drawings preferred
• Past experience as a construction project estimator for a mechanical or sheet metal contractor is desired
• Must have exceptional written and verbal communications skills
• Must demonstrate the ability and willingness to communicate in a clear, concise, and diplomatic manner
• Outstanding attention to detail, willingness to collaborate in a team setting, and excellent organizational skills are critical in a culture valuing honesty, integrity, dedication, resourcefulness, independence, and taking ownership
• Must have ability to develop and maintain customer and stakeholder relationships based on trust