Bid Coordinator

About the role

As an individual contributor at Lighting Environments, you bear a critical responsibility in shaping our company culture and creating a positive working experience for those around you. Working at LE could be the greatest professional experience of your life… but it takes all of us to make this reality.

What you'll do

The Bid Coordinator supports quote package development by entering and accessing data in the Oasis ERP software databases to expedite the quoting process.

A day in the life of a Bid Coordinator may include the following:

• Preparing bid documentation
• Researching to obtain further information for incomplete documents
• Assigning incoming bid requests to the appropriate Quotation Analyst based on pre-determined criteria
• Maintaining the online bid board with accuracy and timeliness
• Assisting with job submittal organization
• Producing daily and weekly quote reports for the sales and quotes teams
• Providing required monthly quote report to our contact at Philips
• Professionally communicating with internal and external parties as needed with a focus on excellent customer service and sense of urgency when needed
• Performing miscellaneous administrative duties such as attending meetings, preparing notes, maintaining orderly customer job files and customer database, etc.
• Reviewing data for deficiencies or errors, correcting any incompatibilities or inaccuracies, and if possible, checking output
• Performing other duties as assigned

What makes you great for this role

• You continuously prioritize and consciously control the amount of time spent on specific tasks
• You like helping people out—whether internal or external customer, you take pride in the relationship you've cultivated and meeting their needs
• Your wheels are always turning—you enjoy collecting information and evaluating it from different angles to identify trends and draw a conclusion
• You pay attention to the details…all of them. No dot-less i's or cross-less t's get past you
• You use language skills like a multitool; absorbing and dispersing information, articulating thoughts, and exchanging ideas through both written and verbal forms. You listen actively, write concisely, and speak clearly
• You are patient, level-headed, and cool under pressure. When things change, it's no biggie. You just roll with the punches and reprioritize
• You are honest with yourself and receive feedback to know what areas you wish to improve. You enjoy pushing yourself to learn something new, whether in a structured, formal setting or exposure in day-to-day activities. You never miss a chance to grow

Requirements

• High school diploma or equivalent
• Proficiency with Microsoft Office programs and enterprise resource planning (ERP) software
• The ability to work independently, prioritize simultaneous assignments with accuracy and efficiency

Qualifications

• 2 years of experience in customer service and/or administrative duties (bonus)
• Familiarity with ERP systems, such as Oasis (bonus)

Pay

Bid Coordinator: $50,000 - $60,000 base salary

Benefits

Benefits on Day 1:

• On-site gym and personal training sessions
• Company paid holidays, including a generous year-end holiday break (number varies year-to-year, dependent upon how holidays fall within the calendar year)

Benefits on the first of the month, following 60 days of employment:

• Medical, Dental, and Vision insurance plans, with offerings at the Individual Employee, Employee plus Child, Employee plus Children, and Family level
• A health reimbursement account to cover your medical deductible
• Company-paid group term life and AD&D insurance for you
• Additional voluntary life, AD&D, STD, and LTD coverages for you and your dependents
• 401(k) & Roth 401(k) Retirement Plan options with up to a 4% employer match

Other benefits include:

• 2 weeks of paid parental leave (additional 10 weeks for birthing parents) after 6 months of employment
• Self-managed paid time off
• Allowances for in-home internet service, cell phone expenses, and vehicle maintenance